Cornell University

Intellectual Property and Governance Assistant

Cornell University See More Job Openings by This EmployerArrow
  • Full Time
  • $24.78 - $28.80
  • Ithaca (Main Campus)
March 26, 2024 Intellectual Property Law

Job Description


About the Center for Technology Licensing

The Center for Technology Licensing (CTL) is Cornell University's technology transfer office. We manage Cornell technologies from Cornell's Ithaca campus, Weill Cornell Medical Colleges, Cornell Tech and the New York State Agricultural Experiment Station in Geneva. 

CTL works with Cornell researchers to identify new technologies, protect technologies through patents, trademarks and copyrights, market and license technologies to companies and/or facilitate creation of start-up companies based on Cornell technology. Learn more here:

The Opportunity

Are you passionate about the intersection of academia, innovation, and legal compliance? Cornell’s Center for Technology Licensing is seeking a diligent and proactive Intellectual Property and Governance Assistant (IPGA) to play a pivotal role in ensuring the university's adherence to complex and evolving governmental legal requirements for reporting inventions. This role is integral to the life cycle management of intellectual properties and inventions, fostering an environment where academic innovations thrive within legal frameworks.

Key Responsibilities:

Database Management and Compliance: Maintain specialized databases to track the life cycle of inventions, ensuring accurate recording of new disclosures and compliance with governmental reporting requirements.

Documentation and Reporting: Prepare and submit documentation for governmental agencies, monitor due dates, generate confirmatory licenses, and ensure proper use of government support clauses in applications and patents.

Collaboration and Communication: Work closely with various departmental staff, Business Development and Licensing Officers (BDOs), and external partners to facilitate effective communication of deadlines, requirements, and changes in reporting standards.

Annuity and Maintenance Oversight: Oversee annuity payments, ensuring their proper implementation and recording, and maintain accuracy in the Annuity Management System (AMS).

Continuous Improvement: Stay informed of changes in reporting requirements, suggest process improvements, and conduct audits for data accuracy.

Are you a self-motivated and detail oriented administrative professional that is ready to make a significant impact in the world of academic innovation and compliance? We encourage you to apply and share your resume and a cover letter that details why you are a great why you are a great match to take this unique Intellectual Property and Governance Assistant role.

What We Need

All candidates must include a resume and cover letter for full consideration.

  • Associate’s Degree with 2-4 years of relevant professional experience, or an equivalent combination of education and experience.
  • Demonstrated initiative in identifying problems, researching and developing proposed solutions, and communicating with management, as appropriate.
  • Outstanding organizational and interpersonal skills.
  • Ability to follow up and manage a process through to completion and to meet deadlines.
  • Strong written and oral communication skills.  Must be able to communicate effectively with various constituents including faculty, staff, external patent counsel, joint owners, government contacts, and licensees.
  • Excellent computer skills, including knowledge of spreadsheets, word processing, and relational databases.
  • Able to handle multiple tasks, changing priorities and prioritization of tasks in a high-volume, data-intensive environment.
  • Work well with a team.  
  • Ability to maintain confidentiality.
  • Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
  • Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. 

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

  • Experience using iEdison.
  • Valid NYS Notary Public Certification.
  • Foreign patent knowledge.
  • Familiarity with patent websites. 

Rewards and Benefits

  • This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 4 days per week and on-campus 1 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
  • Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
  • Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:
  • Follow this link to learn more about the Total Rewards of Working at Cornell:
  • Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
  • Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.


Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.


University Job Title:

Administrative Asst IV

Job Family:




Pay Rate Type:


Pay Range:

$24.78 - $28.80

Remote Option Availability:

Hybrid Remote



Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience

  • Education level to the extent education is relevant to the position

  • Unique applicable skills

  • Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 


  • $24.78 - $28.80

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