Legal Administrative Assistant ¦IP Litigation

Johnson Pope Bokor Ruppel & Burns, LLP Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of Litigation experience in a law firm setting.  The LAA will perform a wide variety of legal administrative duties. Major duties include providing comprehensive and efficient administrative and secretarial support, preparing, proofreading, and editing correspondence of legal documents, and calendar management to include scheduling court appearances and depositions. 

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Position Overview

Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex litigation in various forums including, but not limited to, federal and state court, while also ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with discovery and document management, hearing and trial preparation, e-filing, scheduling, and maintaining organized workflows for the Firm's litigation team. Trial experience and preparation is highly preferred as well as a background in Federal Court and IP Litigation. Experience with trademark matters and trademark filings with the United States Patent and Trademark Office a plus.

  Key Responsibilities:

• Experience in E-filing documents with Federal and Florida State Courts
• Manage attorney calendars and open matters, including scheduling client meetings, hearings, and deadlines 
• Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content. 
• Organize, maintain, and update client files (both electronic and physical).
• Review and edit pre-bills, ensuring they are ready for attorneys’ review and approval.
• Drafting correspondence to clients with invoices and addressing billing related questions.
• Submit new business intake and conflicts checks and opening/closing of client matters.
• Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.

Essential Knowledge, Skills, and Abilities:

• Attention to detail with strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum of three (3) years of experience with federal and state litigation in a law firm setting is required.
• Experience with IP Litigation is preferred
• Trademark experience a plus

Office Location: Tampa, FL (In-Person)

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).