Office Assistant/File Clerk

 

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with offices in Florida, New York, New Jersey, Washington, D.C., and international affiliates. Since 1973, we’ve built a culture that is collaborative, creative, and passionate about growth. Our client-focused approach is rooted in exceeding expectations and building lasting relationships.

 

Why Join Becker?

Career Growth & Development

• We are deeply committed to employee growth. We want every team member to thrive professionally and personally—and be part of Becker’s future.
• All new employees receive individualized training tailored to their role and our industry-leading software systems.

Comprehensive Benefits Package

• Medical, dental, and vision insurance
• Employer-paid benefits and mental health coverage
• Ancillary products including short-term disability and life insurance
• 401(k) with employer match
• Paid Time Off (PTO), paid holidays, and commuter benefits
• Access to internal wellness initiatives, including the Becker Mental Health and Wellness Committee

 

Our Commitment to Compliance and Inclusion

In accordance with New York and New Jersey state laws, the salary range for this position is $45,000 to $55,000 annually, based on experience and qualifications. Final compensation will be determined during the hiring process. This position is non-exempt.

 

RESPONSIBILITIES/DUTIES:

Client Contact:

• Answers the telephone and routes the call to appropriate party/department and shares in responsibility for regional office telephone coverage, when needed.
• Answers phone, routes calls and greets clients and other visitors
• Check attendance calendar for attorneys and staff for the day.
• Offer and serve beverages to clients and attorneys in the conference room(s).
• Set-up and clean-up of conference room(s), lounge or other rooms used for meetings or gatherings.

 

Administrative Duties:

• Opens, scans, and distributes daily mail and incoming faxes. Handles FedEx and occasional runs. Delivers incoming mail
• Scans and maintains log of all incoming checks. Deposits checks as needed.
• Handles all food orders for firm-related or client meetings and assist with concierge duties.
• Assists with large mailings and other non-priority projects.
• Helps prepare for marketing events.
• Assist Office Manager with facilities management.
• Ensure all office equipment is up and running.
• Store supplies upon receipt, verify received items and forward packing slips for approval.
• Assist with preparation of check requests and petty cash.
• Assist as needed with CMS Attorney/Paralegal time entry.
• Miscellaneous duties as required.

 

File Clerk Duties:

• Create and maintain electronic files
• Update file rooms as needed to clear out older files and update any physical files that have been created.
• Prepare closed files by inventorying and shipping and scanning, as needed.
• Prepare requests for ordering closed files from storage and for return of the same.
• Any and all other duties as may be required of the job.
• Additional miscellaneous back-up duties for the collection/foreclosure department:

 

REQUIRED SKILLS/ABILITIES: 

 

• Proficient with Microsoft Office Suite or related software.
• Familiarity with iManage, File Site, and Aderant, preferred.

 

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required. Technical education will also suffice.
• A minimum of two years of related experience is required.
• Light typing with a minimum typing speed of 25 WPM

 

Replies are given within 24 hours, so apply today for immediate consideration.

 

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Salary

• $45,000 - $55,000/year