Legal Administration Manager

Selene Holdings is a multiple-lines business financial services firm with a mortgage servicing company, a loan diligence company, a title company, an insurance brokerage, and a real estate owned company. We have office locations in Dallas, TX, Jacksonville, FL, and Salt Lake City, UT.  Founded in 2007 to address needs in the mortgage industry, Selene strives to provide amazing client and borrower experiences.  A positive attitude coupled with proven creative thinking and actions are all attributes we seek in every one of our employees. If you want to make a difference, then Selene is the place for you!

This is a full-time role for a Legal Administration Manager – which may be remote or located in Jacksonville, Florida or Dallas, Texas. This position will support litigation, regulatory and transaction teams and take direction from the SVP Litigation, SVP Regulatory and EVP Corporate Governance and Transactions in performing assignments and other duties.

Essential Duties and Responsibilities:

• Develop and maintain legal department policies and procedures

• Perform the duties of the administrator role for Legal Tracker

• Create attorney scorecard and monitoring program for preferred law firms

• Initiate law firm fee reviews and RFP process on a biannual basis

• Perform and create standard data analytics and reporting from Legal Tracker

• Create loan data requests from Selene Data Warehouse

• Coordinate legal feedback with Foreclosure Oversight Manager on default firms performance

• Timely generate investor reporting as scheduled and upon ad hoc request

• Produce reports for various audits and regulatory requests

• Produce periodic reports for executive management and business leaders

• Assist with annual budget development, creation and submission

• Review and approve invoices for payment by Finance

• Oversee the use of Legal Tracker, train new associates and create new fields for reporting

• Monitor Litigation and Legal in-boxes, receive Service of Process and assign cases as appropriate

• Assist with scheduling investor litigation calls

• Assist with training new personnel and onboarding associates

• Provide backup support to monitor LPS system for contested rails and assign as appropriate

• Maintain accurate statistics regarding case assignments, closure of cases and total case count per case manager on a weekly basis

• Prepare monthly reserve report for Finance

• Prepare agenda and attend legal and regulatory compliance meeting with Ops

• Coordinate monthly training opportunities for litigation team

• As needed, provide back up support for case management

• Monitor and maintain POA tracker and inventory of wet signature original POAs

• Participate in regular meetings with internal stakeholders and operations regarding the need for powers of attorney

• Update POA templates to ensure compliance with applicable laws

• Perform OFAC/AML/BSA diligence and screenings

• Collaborate closely with attorneys and staff within the Legal Department for review and oversight of Selene’s OFAC/AML/BSA program

• Manage and conduct legal investigations for suspected fraudulent activity reported by employees, customers, or other persons, under the supervision of attorneys within the Legal Department

• Review legal documents and correspondence received by the Legal Department to identify and appropriately route appropriate recipients

• Manage the intake, updates, and maintenance of documentation databases for Selene Corporate Transactions, including mortgage servicing agreements, purchase agreements, transaction summaries, and powers of attorney

• Monitor and provide timely responses to inquiries directed to the designated Legal Department emails regarding corporate transaction documents and powers of attorney

• Prepare NDAs for third parties

• Update Due Diligence responses for required disclosures

• Other duties as assigned or required

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The qualified candidate must have:
Required qualifications include:

• Paralegal certification or equivalent education/experience

• 10+ years of experience as a paralegal in a law firm or in-house legal department, preferably in within the mortgage industry

• Experience managing various legal administrative responsibilities for a legal department

• Strong working knowledge and proven experience in litigation, contracts, corporate governance, compliance and the mortgage industry

• Experience with AML/BSA monitoring and screening for non-bank financial institutions

• Case management experience with litigation is preferred

• Excellent organizational skills, attention to detail, and to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment with a high degree of professionalism

• Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and with senior management

• Proficient in legal research tools, MS Office Suite and Legal Tracker

• Working knowledge of mortgage industry guidelines, regulations and compliance requirements

Competencies:
To perform the job successfully, an individual should demonstrate the following:
Continuous Learning - Assesses own strengths and weaknesses. Pursues training and development opportunities. Seeks feedback to improve performance. Shares expertise with others. Strives to continuously build knowledge and skills.
Customer Service - Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
Planning & Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.
Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.
Teamwork - Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests.
Use of Technology - Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity.
Language Ability:
Ability to read, analyze, and interpret general case law, treatises, federal and state statutes and regulations, business periodicals, professional journals, or technical procedures,. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draws valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Computer Skills:
To perform this job successfully, an individual must have strong working knowledge of Microsoft Office.
Supervisory Responsibilities:
This position may have direct reports with subordinate supervisory roles of professional staff, or if no direct reports, may manage a larger specialized function or multiple larger functions. The role may also be an external facing function.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position works in a typical office environment with moderate noise levels.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to sit while working at a desk, occasionally standing, walking, and using hands to lift and/or move up to 10 pounds. May also climb or balance; stoop, kneel, crouch or crawl. Needs to be able to talk and hear, but no special vision is required beyond the ability to see in order to read.

Benefits
Selene Finance LP is committed to the total wellbeing of its employees and therefore offers one of the best benefits packages available in the industry today, which includes:

• Paid Time Off (PTO)

• Medical, Dental &Vision

• Employee Assistance Program

• Flexible Spending Account

• Health Savings Account

• Paid Holidays

• Company paid Life Insurance

• Matching 401(k) Plan

The job requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description is not an inclusive list of all duties and responsibilities of this position. Incumbents will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. Selene reserves the right to amend and change responsibilities to meet business and organizational needs.

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