Legal Administrative Assistant

How will your role impact First Command?

Provide administrative support to the SVP, General Counsel and Legal Department under minimal supervision. Position will require the ability to multi-task on a daily basis, always exercising discretion and independent judgment with respect to matters of significance. 

What will you be doing?

• Tracking Legal projects, maintaining corporate Legal Calendar, and assisting the team in prioritizing and handling such projects.
• Handling all aspects of meeting planning to include coordinating schedules, arranging teleconference calls, preparing agendas and presentation materials for various department, attending meetings, and recording minutes of meetings.
• Gather and input relevant metrics data into Excel spreadsheets and publish and distribute key reports to management and legal team members.
• Onboarding of new employees to include equipment and systems access requests.
• Responsible for updating legal SharePoint pages.
• Problem-solve, research, analyze and respond to routine legal-related requests and inquiries from advisors, support staff and internal business units.
• Create additional files, as needed; organize and maintain them per the department document management    system. 
• Assist in the development and formatting of PowerPoint presentations and other briefing materials.
• Distribute daily mail and arrange for FedEx Mail-outs and place departmental supply orders.
• Assist with routing incoming calls to the department as necessary
• POC for property management request
• Make arrangements for multiple parties within the department for various travel 
• Prepare Accounts Payable, Reimbursement forms and Request for Absence.
• Assist in the preparation of letters to Advisor Trainees
• Assist in the organization of materials in common areas
• Active participation in Home Office activities, committees, councils, as align with the AA's interests
• Participate in and support the organization and planning of departmental gatherings and events.
• General clerical duties as assigned

What skills/qualifications do you need?

Education

• High School Graduate (bachelor’s degree preferred)

Work Experience

• 5+ years of administrative experience in a fast-paced environment.

Required Knowledge, Skills and Abilities

• Strong writing and communication abilities with prior administrative support experience.
• Must have excellent Microsoft Office Suite proficiency to include Word, Excel, Outlook, PowerPoint, and Access.
• Excellent judgment, integrity, time management, organization, and interpersonal skills as well as problem solving and logistics aptitude.
• Ability to work independently with little supervision and to handle multiple assignments from several compliance professionals and/or attorneys simultaneously.

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