Sr Executive Assistant - Legal - Full Time - Days

REPORTING RELATIONSHIPS

This position has no direct reports.

POSITION SUMMARY

Perform diversified administrative/secretarial duties for ProMedica in-house attorneys and staff.  Maintains a close and highly responsive relationship to the day-to-day activities of the staff.  Deals discreetly with sensitive, confidential information.

ACCOUNTABILITIES

1. Draft, type, proof a variety of materials: e.g., correspondence, manuscripts, reports, charts, minutes of meeting, etc.  Edit and make copies.  Collate and assemble reports and documents.
2. Coordinate schedules for in-house attorneys, staff and Executive’s appointments.  Schedule committee meetings and arrange for rooms.  Take and type minutes of meetings.
3. Make travel arrangements for Executive, in-house attorneys and staff, order tickets, make and confirm lodging and airline reservations, car rental, prepare travel and expense reports.
4. Order and maintain office supplies.  Keep expense records.  Maintain department budget records.
5. Provide research and administrative support on special projects. 
6. Open, review and distribute interoffice and external mail.  Bring priority items to in-house attorneys,  staff and Executive’s attention.  Respond to correspondence on own initiative.  Answer office phone, screen and direct calls.
7. Schedule and greet office visitors. 
8. Maintain department records and files.
9. Attend meetings as required. 
10. Provide administrative support for special projects as requested.
11. Other duties as assigned.

REQUIRED QUALIFICATIONS

Education: High School Graduate

Skills: Must be able to type 50 wpm and be proficient in Microsoft Office Suite (PowerPoint, Word, Excel).  Requires excellent interpersonal skills.

Years of Experience: 5+ years clerical/administrative experience.

PREFERRED QUALIFICATIONS

Certification: Notary

The above list of accountabilities is intended to describe the general nature and level of work performed by the incumbent; it should not be considered exhaustive.

ProMedica is a mission-based, not-for-profit integrated healthcare organizational headquartered in Toledo, Ohio.  For more information, please visit www.promedica.org/about-promedica

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact employment@promedica.org

Equal Opportunity Employer/Drug-Free Workplace