Legal Administrative Assistant

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Job Summary:

This position, located in Columbia, South Carolina, will support the South Carolina State Regulatory attorneys and paralegals in the Office of General Counsel, Legal Department. Join a top team helping to shape the energy future of the Carolinas, with opportunities to grow and develop new skills as part of a career with Duke Energy. The successful candidate will ideally have a minimum of two years legal secretarial experience. The incumbent will focus on regulatory matters before the Public Service Commission of South Carolina (Commission).  Job duties and responsibilities include, but are not limited to the following: 

Responsibilities & Duties:

• Edit, using Word or other Microsoft products, and proofread petitions, applications, testimony, discovery, orders, settlement agreements, cover letters and other regulatory-related documents in an accurate, complete, and timely manner.
• Assist paralegals and attorneys on review, proofreading, cite and quality checking regulatory pleadings and exhibits before filing with the Commission e-filing system and in person, as needed.
• Make required filings with the Commission using e-filing system and in person, as needed. 
• Screen and prioritize phone messages, email and other correspondence; respond to calls and email with little direction or supervision required.
• Maintain attorney calendars and track regulatory dockets deadlines using Outlook and SharePoint; schedule appointments, internal/external meetings; handle all hearing preparations; make decisions on priorities and update calendars; arrange and coordinate all business travel, luncheons and/or dinner logistics.
• Assist paralegals with development and maintenance of SharePoint sites, including SharePoint Workflows, and SFTP sites or other electronic media, as needed.
• Respond to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determine what, how and to whom information is to be communicated with little direction or supervision required.
• Handle information of a highly confidential nature and maintains confidentiality.
• Serve as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems.
• Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• Prepares all expense reports; handles logistics for retaining vendors for copying or scanning documents.
• Develop and maintain SharePoint and SFTP sites or other electronic media, as needed.
• Initiate and complete assigned projects as instructed and with a sense of urgency.
• Interact and assist with the Commission, external attorneys, administrative agencies, members of management, in-house attorneys, clients, and other team members in a respectful and professional manner.
• Initiate and complete assigned projects as instructed and with a sense of urgency.
• Assist attorneys with other related assignments.

Basic Qualifications:

• High school diploma/GED
• In addition to required education, two (2) years minimum of related work experience

Desired Qualifications:

• Two years minimum of legal secretarial experience, or similar.
• At least 5 or more years related experience preferred, either in a law firm, in-house corporate legal department or governmental agency supporting a regulatory or litigation practice group.
• Proficiency with legal terminology Associate’s or Bachelor’s Degree.
• Experience supporting three or more attorneys and/or paralegals.
• Experience with a state regulatory commission or similar type governmental agency or body.
• Regulated industry or utility experience.
• Working knowledge of computer applications such as Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple regulatory attorneys, paralegals and clients.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercise professional judgment, integrity, respect, and professionalism.
• South Carolina Notary Public.

Working Conditions

• Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location

Travel Requirements

Posting Expiration Date

All job postings expire at 12:01 AM on the posting expiration date.

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