Crtc-Court Clerk

Under immediate supervision, performs work of routine difficulty in a variety of clerical court support activities, not limited to but includes processing legal documents and payments, to facilitate the efficient, effective operation of the Bullhead City Municipal Court.

• Valid State Driver's License
• National Incident Management Systems (NIMS) training based on assignment.

• Provide information to the public in person, by phone or electronic communication in order to answer relevant questions concerning City Court cases. Utilize manual and computerized filing systems and verbal and written communications while exercising considerable care and independent judgment in providing sensitive information.
• Process court documents in order to assure proper filing, distribution and required actions. Enter information into the Court case management system, determine the type of violation (civil traffic, City code, criminal), determine the type of documents and correspondence required for processing by following established procedures for processing, while maintaining acute attention to detail.
• Perform case management duties, data entry, filing, typing and scanning Court documents.
• Maintain, monitor and disseminate information relating to the disposition of complaints and provide disposition information to necessary agencies.
• Process court forms and documentation including warrants, summons, orders of protection, injunctions prohibiting harassment, bonds and other documents in order to provide appropriate legal documentation.
• Process orders for actions authorized by a City Court, using proper forms and documentation upon request of the Presiding Magistrate or Court Administrator.
• Monitor electronic court recordings and assist the Presiding Magistrate and bench clerk in courtroom proceedings in order to facilitate the smooth, structures process of a Court using proper courtroom practices and procedures, as assigned by the Presiding Magistrate or Court Administrator.
• Receive payment from citizens for fees, fines, bail and other monies paid to the Court. Maintain detailed and accurate accounting of monies for fines in order to control receipt of money and reconcile daily deposits and receipts.
• Provide exceptional customer service to internal and external customers.
• Comply with and promotes safe practices in agreement with the safety rules and procedures set forth.
• Perform related work as required and other duties as assigned.
• Represent the City with respect, confidence and trust that our colleagues and community place in us.

• Modern office practices and procedures.
• Working knowledge of computer, word processing (WordPerfect/Microsoft Word), spreadsheet (Excel), and database software programs.
• Business English, spelling, and grammar; and record keeping and filing procedures.
• Knowledge of AZTEC case management system is highly desirable.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.

• Operating the listed tools and equipment.
• Organizing work, setting priorities, and meeting deadlines.

• Organize and plan the work of an executive office.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with citizens, employees, City officials, and other agencies.
• Must be highly organized and detail oriented.
• Maintain confidential and sensitive information.
• Carry out assigned projects to their completion.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar.
• Ability to enter data or information into a PC or other keyboard device.
• Must be able to type 45 wpm.
• Use initiative and independent judgement within established procedures.