Senior Document Automation Analyst

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Document Automation Specialist is responsible for enhancing the efficiency of the firm’s legal operations by developing and maintaining automated document generation processes.    

Essential Duties and Responsibilities:

• Design, develop, and implement automated templates for various legal documents, including contracts, pleadings, and client correspondence.

• Conduct regular audits of automated documents to ensure accuracy, consistency, and adherence to firm policies and legal requirements.

• Work closely with attorneys, paralegals, and other stakeholders to gather requirements and ensure the automated solutions meet the firm’s needs.

• Analyze existing document generation workflows and identify areas for improvement, ensuring consistency and compliance with legal standards while also streamlining processes wherever possible.

• Maintain document templates and style guides, updating them as needed to reflect changes in formatting or branding requirements.

• Edit complex documents, including loan documents, forms, legal contracts, and correspondence, ensuring accuracy and consistency.

• Format and style documents according to company guidelines, ensuring a professional and consistent appearance.

• Provide guidance, training, and support to ensure high standards of work.

• Stay up to date with industry trends and advancements in word processing technologies, keeping the team informed of any relevant changes or updates.

Knowledge, Skills, and Abilities:

• Proficiency in document automation software (e.g., HotDocs, Contract Express, Avvoka or similar). Familiarity with coding or scripting languages (e.g., JavaScript, XML) beneficial.

• Strong understanding of legal documentation; familiarity with document management systems and version control.

• Knowledge of formatting styles and guidelines, such as APA, MLA, or Chicago Manual of Style.

• Strong attention to detail and excellent proofreading and editing skills.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong communication skills, both written and verbal, with the ability to effectively convey information and instructions.

• Ability to work collaboratively and effectively with cross-functional teams and individuals at all levels of the organization.

• Strong problem-solving skills and the ability to troubleshoot technical issues related to word processing software and systems.

• High level of confidentiality and professionalism when dealing with sensitive and confidential documents.

Education and/or Experience: 

• Bachelor’s degree in Information Technology, Computer Science, Business Administration, Legal Studies, or a related field.

• Minimum of two (2) years’ experience in document automation or legal technology within a law firm or corporate legal department.

• Demonstrated success leveraging technology to improve a variety of workflows and long-standing business challenges.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.