Legal Coordinator II

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Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

Make an impact supporting a high-performing Legal team

We’re looking for a detail‑oriented Legal Coordinator who enjoys balancing administrative excellence with hands‑on paralegal and project work. In this role, you’ll be a key partner to our attorneys and legal professionals—keeping matters moving, systems humming, and data accurate—so our Legal Group can serve the business effectively and on time.

What you’ll do:

Administrative support

• Coordinate conference calls and schedule meetings across busy calendars

• Arrange travel and prepare expense reports

• Manage mailings; format, edit, and print memos; and process invoices

Paralegal & legal operations

• Help coordinate litigation activities and due diligence

• Draft letters and notices; assist with document preparation and legal research

• Maintain and monitor compliance tools and systems (data input, reporting, user follow‑up)

• Obtain supporting documentation (e.g., title insurance, surveys, third‑party reports)

• Support Legal systems such as eBilling and subsidiary management

Data & analytics

• Gather relevant data from internal systems, external sources, and legal documents

• Accurately enter and maintain matter data in case management, compliance databases, and other tracking tools; run reports as needed

Projects & process improvement

• Enhance and maintain the Legal SharePoint site and other workflows that help the Legal Group manage work and serve the company

In‑office collaboration

• Maintain a regular in‑office presence to support document handling, communication, and direct collaboration with the Legal team and cross‑functional partners (hybrid schedule noted above

Experience: 

• 4+ years as an administrative assistant supporting a multi‑person department or executive(s)

•  Helpful experience: Prior support as a paralegal, legal coordinator, or legal‑support role is helpful but we are prepared for the right candidate to learn and grow into the role

• Education: College degree preferred (depending on relevant experience)

How AvalonBay Supports You

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)