Legal Support Specialist

About Your Future with TopBuild

Are you looking for a career with an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that is recognized as a “Great Place to Work” of value to you? Look no further! At TopBuild, you will be part of a diverse and inclusive team that reflects our values of integrity and innovation by delivering solutions that make a difference in the communities we serve. Here, you are part of a company that rewards your contributions and encourages you to take ownership of your career.

POSITION SUMMARY

The Legal Support Specialist plays a critical role in supporting the daily operations of the Legal Department for a large, publicly traded construction company. This position provides high-level administrative and organizational support to in-house attorneys and paralegals, ensuring the efficient management of contracts, litigation matters, corporate compliance, and general legal functions. The ideal candidate will be detail-oriented, team-focused, proactive, and comfortable working in a fast-paced, highly regulated environment.

RESPONSIBILITIES

• Maintain relationship with unemployment TPA. Respond to unemployment claims by gathering necessary information, preparing responses, and liaising with relevant managers.
• Maintain case management system by inputting and updating case information, ensuring accurate and timely documentation.
• Develop and maintain legal forms for various purposes, ensuring compliance with relevant regulations and company policies.
• Respond to routine requests for information and refer more complex requests to appropriate staff members.
• Prepare routine letters and memoranda from specific instructions.
• Assemble relevant data, compile information, and create routine reports as directed.
• Log receipt of and distribute all legal documents and papers served on the Company, such as summonses, subpoenas, complaints, appeals and settlements.
• Respond to subpoenas by coordinating with legal counsel, collecting required documentation, and ensuring timely and accurate responses.
• Maintain confidentiality of sensitive legal information and uphold ethical standards in all aspects of work.
• Provide administrative support to legal team members, including calendar management, meeting coordination, and file organization.
• Stay informed about changes in relevant laws and regulations to ensure compliance in all aspects of responsibilities.
• Any other duty, task or responsibility as assigned.

EDUCATION AND CERTIFICATIONS

• Minimum Degree:  High School or equivalent
• Course of Study: Legal, Accounting, Political Science

REQUIRED EXPERIENCE

• Legal Age Requirements:  At least 18 years of age
• Minimum experience: 3- 5 years experience in Legal, Human Resources, Accounting
• Preferred Experience: College level coursework.
• Prior administrative support experience in a computerized office environment.
• Prior experience with a law firm or in a corporate legal environment.
• Experience with Legal Tracker and/or SimpleLegal a plus.

REQUIRED SKILLS

• Excellent analytical and problem solving skills.
• Ability to easily work with team members at all levels of management.
• Strong attention to detail and organizational skills with ability to manage multiple priorities.
• Familiarity with legal document management and contract lifecycle systems (e.g., SimpleLegal / CounselGO, iManage, SharePoint).
• Excellent written and verbal communication skills.
• Mastery in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Understanding of confidentiality and privilege in handling sensitive company information.
• Positive attitude, strong work ethic, desire to serve, and focus on continuous improvement.

TRAVEL REQUIREMENTS

Type of Travel Required:   Local                   

Amount of Travel Required:  <10%

POSITION LOCATION

Onsite in Daytona Beach, FL

PHYSICAL REQUIREMENTS

Work is 100% in office.

Work is performed in a typical office environment and may require standing, bending, lifting of boxes or packages under 10 lbs., and sitting for long periods of time.

Work requires regularly inputting/retrieving words or data into or from an automated/computer system.

BENEFITS INFORMATION

We care about the health and safety of all employees and provide a range of benefits to assist in prioritizing your wellbeing. Listed below are a few of our available benefits:

• Base + Bonus & Benefit Package
• Competitive Compensation
• Medical, Dental and Vision
• Strive Wellness Program
• 401(k) Matching
• Paid Holiday and Paid Time Off (PTO) for all positions
• AssuredExcellence®: minimal to no cost medical care and prescription drugs
• Flexible Spending Accounts (FSA): Healthcare and Dependent care
• Health Spending Account (HSA): with employer contribution
• Life & Disability Insurance
• Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.
• Employee Referral Bonus
• Paid Military Leave
• Tuition Reimbursement
• Length of Service Award

#LI-ET1

#LI-ONSITE

Compensation Range:

The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

TopBuild Corp. (NYSE: BLD) is the leading installer and distributor of insulation and building material services nationwide. TopBuild has a family of companies, which comprises of approximately over 450 branch locations across the United States and Canada. As a company, we actively engage in corporate social responsibility through our commitment to Environmental, Social, and Governance (ESG) practices. Additionally, we prioritize diversity and inclusion in our organization. If this interests you, we encourage you to join our company and find a variety of career opportunities awaiting you!

TopBuild Corp. is an equal opportunity employer (EOE), this includes protected Veterans/Disability. The employee must be able to perform the essential functions of the position. Upon request and absent undue hardship, reasonable accommodation will be offered to enable employees with disabilities to perform the essential functions of the job.