Management Analyst 2 - District Attorney's Office

Marion County requires on-site work. Remote work is not available.

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

Perform complex management analysis and coordination activities which have department or countywide scope and impact with significant community involvement, including program research and development. 
 
Assist the District Attorney and Chief Deputy District Attorney in a public facing capacity by creating, reviewing, and presenting information to stakeholders such as Marion County officials, media, and citizens. Excellent reading and writing skills required.

Data Collection and Reporting:

• Identifying and defining data fields and ensuring useful and accurate information going into and out of the case management systems.
• Assists with capturing, translating, and clarifying reporting requests, assists with defining report requirements, and validates reporting results. 
• Works as the District Attorney’s Office Public Information Officer with the Deputy District Attorney assigned to public records and assisting support staff to help with research, findings, verification and delivering of information. 
• Assists the Chief Deputy District Attorney with public record appeals, including timeline management, analysis, and responsiveness of public record appeals.
• Timely creation, review, and delivery of information as a result of press-requests involving current events, public records, and general inquiries. Response as needed, potentially after hours, due to the nature of pressing events. 
• Provides grant reporting research and support in collaboration with the Victim Assistance Manager. This is including, but not limited to, collaboration to streamline process, create and provide statistics, reporting and detailed research meeting required deadlines. 
• Supports all five divisions of the District Attorney’s Office with regards to reports, research, analysis, data, statistics, surveys, and project management. 
• Generates clear, visually appealing, and concise reports that communicate complicated data and reporting in an easily understandable format.
• Provides feedback to District Attorney and/or management team with regards to findings of analysis and make recommendations as appropriate as a result of research conclusion, statistical information and forecasting including editing reports and outward-facing publications prepared by Deputy District Attorneys.

• Active participation in professional development, which may include serving on several internal and external user and developer focus groups related to platforms in use by the divisions as appropriate for this classification. 
• Works with program subject matter experts and Marion County IT staff in managing resolution of application incidents and requests as needed or directed. 
• In collaboration with Marion County IT subject matter experts, may provide trainings to various user groups, i.e.…not limited to; volunteers, interns, law enforcement partners and defense counsel for use in the eProsecutor system.
• May occasionally provide additional assistance to other Marion County divisions or stakeholders, in the course of research, data compilation, statistic gathering etc. in an effort to streamline accessibility or program enhancements. 
• Promotes officewide security and continued confidentiality methods when presenting information or reports. Ensures compliance and remains current on public records laws, LEDS/CJIS requirements and all department deadlines. 

• Assists in the preparation of detailed specifications, flow charts, diagrams, and other documentation to inform of developments and process changes;
• Participates in and occasionally facilitates the department’s development resource team meetings and projects as assigned; 
• Participates in or presents during Trial Team or management meetings findings on special projects or process improvements; 
• Serves on project teams and in focus groups for department-based implementations of new application software or department processes and assists with new module/application suggestions, testing and implementation; 
• Provides input to develop program policies and procedures, training, and best practices for use within the divisions. 

• Works with Budget Analyst to research and collect information as necessary in budget preparation, contracts, and relevant information generally. 
• Works with Deputy District Attorneys and/or Case Support Team to develop visually appealing, trial-ready exhibits and/or case information.
• Uses technology tools, such as computers, other hardware and software programs as adopted by the county and the department so as to conduct and discharge department and service area business.
• Maintain, collect, research, report and make suggestions for upgrades or new tools to provide the most accurate information to clients and service areas.
• Updates and maintains the department webpage. 
• Maintains punctual and regular work attendance.
• Participates in employee training and orientation as necessary.
• Work and lead autonomously with minimal supervision. 
• Seeks out and attends training relevant to the work described above or other areas deemed appropriate by the District Attorney or members of the management team.
• Supports the mission of Marion County and the District Attorney’s Office;
• Promotes a positive, productive, collaborative, and team-focused work environment. 
• Other duties as assigned by your supervisor.

EXPERIENCE AND TRAINING

1. Bachelor's degree in public or business administration, political science, communication, accounting, economics, or related field; AND
2. Four years of responsible experience including independent research, design and methodology, management analysis, and facilitating group process; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

• SQL, R and Jasper programing preferred, but not required.
• CJIS clearance and recertification as required

• Must possess a current driver's license in the applicant's state of residence and an acceptable driving history.  Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business.  The policy can be found at:  http://apps.co.marion.or.us/APAP/.
• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position. 
• Must be approved by the designated Criminal Justice Information Services (CJIS) through a fingerprint-based national and state criminal background check. 
• This assignment is represented by a union.
• This is a full-time position, which is not eligible for overtime.
• Typical Work Schedule:  Monday through Friday, 8:00 am-5:00 pm, with flexibility depending upon the needs of the department and program.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.