Legal Secretary I, II, or III (Legal Advocate's Office) - Bisbee

NATURE OF WORK:

As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

TYPICAL DUTIES: (Illustrative Only)

LEGAL SECRETARY I:  Answers and directs incoming calls; formats and types letters, memoranda, and various legal documents from copy, rough draft, and dictating machine; files documents with the appropriate court; files correspondence, memoranda, and other legal materials; processes and logs incoming documents; interviews petitioners; provides disclosure information to attorneys; maintains calendars.

LEGAL SECRETARY II:  Formats and types letters, memoranda, and various legal documents from copy, rough draft and dictating machine; files documents with the appropriate court; prepares confidential and sensitive documents; composes letters and routine court pleadings for lawyers; processes and logs incoming documents; interviews petitioners; provides disclosure information to attorneys; maintains calendars.

LEGAL SECRETARY III:  Formats and types letters, memoranda, and various legal documents from copy, rough draft, and dictating machine; establishes filing systems and devises methods of office operating procedures; schedules appointments and meetings; opens new case files; interviews clients; provides disclosure information to attorneys; maintains calendars for all court dates and time limits on all matters; prepares board agenda items.  May include all or part of these duties: supervision of support staff, providing training, instruction and orientation to employees; participating in the hiring of new personnel; and maintaining personnel files and time sheets.
 

LEGAL SECRETARY I:  High School Diploma or equivalent; one (1) year clerical office experience which includes the use of legal terminology; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance; type 60 wpm.  An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

LEGAL SECRETARY II: High School Diploma or equivalent; three (3) years of experience as a legal secretary; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance; type 60 wpm.  An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

LEGAL SECRETARY III: High School Diploma or equivalent; four (4) years of experience as a legal secretary; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance; type 60 wpm.  An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

LEGAL SECRETARY I
Some knowledge of: 

• business English, spelling, punctuation, and grammatical usage;
• modern office practices, procedures, and equipment;
• legal terminology and legal forms.

• the use of a typewriter, word processor, and the taking and transcribing of oral dictation;
• data collection through personal interviews;
• using simple arithmetic, addition, and subtraction;
• carrying out instructions furnished orally or in written forms;
• giving simple oral and written instructions to other persons.

• plan and carry out assignments with minimum supervision;
• maintain records and prepare reports;
• establish and maintain effective working relationships with employees, other agencies, and the public;
• read, write and speak English;
• follow written and verbal instruction;
• communicate effectively verbally and in writing.

• legal terminology and legal forms.

• business English, spelling, punctuation, and grammatical usage;
• modern office practices, procedures, and equipment.

• taking and transcribing of dictation;
• operating professional level word processing systems;
• data collection through personal interviews.

• plan and carry out assignments;
• give oral and written instruction;
• establish and maintain effective working relationships with employees, other agencies, and the public;
• read, write and speak English;
• follow written and verbal instruction;
• communicate effectively verbally and in writing.

• modern office practices, procedures, and equipment;
• business English, spelling, punctuation, and grammatical usage;
• legal terminology and forms.

• plan and carry out assignments with minimal supervision;
• maintain records and prepare reports;
• establish and maintain effective working relationships with employees, other agencies, and the public;
• communicate effectively verbally and in writing;
• read, write and speak English;
• follow verbal and written instruction.