
- LEGAL SECRETARY I, II, or III - BISBEELEGAL ADVOCATE'S OFFICECLASSIFIED: Position is subject to the provisions of the Merit System Rules pursuant to Arizona Law.OPENS: Friday, July 18, 2025
CLOSES: Position is open until filled with applications reviewed upon receipt and may close at any time.ANTICIPATED RATE OF PAY - $15.70 to $19.37 hourly plus a comprehensive benefits package to include membership in the Arizona State Retirement System.PLEASE NOTE: All positions require a post-offer, pre-employment background screening.NATURE OF WORK:
LEGAL SECRETARY I: Under direct supervision, performs paraprofessional work of routine difficulty in a variety of legal secretarial and office duties; performs related work as required or assigned.
LEGAL SECRETARY II: Under general supervision, performs paraprofessional work of moderate difficulty in a variety of legal secretarial and office duties; performs related duties as required or assigned.
LEGAL SECRETARY III: Under general supervision, performs paraprofessional work of considerable difficulty in a variety of legal secretarial and office duties; performs other work as required or assigned. - Essential Functions
As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
TYPICAL DUTIES: (Illustrative Only)
LEGAL SECRETARY I: Answers and directs incoming calls; formats and types letters, memoranda, and various legal documents from copy, rough draft, and dictating machine; files documents with the appropriate court; files correspondence, memoranda, and other legal materials; processes and logs incoming documents; interviews petitioners; provides disclosure information to attorneys; maintains calendars.
LEGAL SECRETARY II: Formats and types letters, memoranda, and various legal documents from copy, rough draft and dictating machine; files documents with the appropriate court; prepares confidential and sensitive documents; composes letters and routine court pleadings for lawyers; processes and logs incoming documents; interviews petitioners; provides disclosure information to attorneys; maintains calendars.
LEGAL SECRETARY III: Formats and types letters, memoranda, and various legal documents from copy, rough draft, and dictating machine; establishes filing systems and devises methods of office operating procedures; schedules appointments and meetings; opens new case files; interviews clients; provides disclosure information to attorneys; maintains calendars for all court dates and time limits on all matters; prepares board agenda items. May include all or part of these duties: supervision of support staff, providing training, instruction and orientation to employees; participating in the hiring of new personnel; and maintaining personnel files and time sheets.
- Minimum Qualifications
LEGAL SECRETARY I: High School Diploma or equivalent; one (1) year clerical office experience which includes the use of legal terminology; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance; type 60 wpm. An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
LEGAL SECRETARY II: High School Diploma or equivalent; three (3) years of experience as a legal secretary; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance; type 60 wpm. An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
LEGAL SECRETARY III: High School Diploma or equivalent; four (4) years of experience as a legal secretary; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance; type 60 wpm. An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.- Knowledge, Skills & Abilities
LEGAL SECRETARY I
Some knowledge of:- business English, spelling, punctuation, and grammatical usage;
- modern office practices, procedures, and equipment;
- legal terminology and legal forms.
Some skill in:- the use of a typewriter, word processor, and the taking and transcribing of oral dictation;
- data collection through personal interviews;
- using simple arithmetic, addition, and subtraction;
- carrying out instructions furnished orally or in written forms;
- giving simple oral and written instructions to other persons.
Ability to:- plan and carry out assignments with minimum supervision;
- maintain records and prepare reports;
- establish and maintain effective working relationships with employees, other agencies, and the public;
- read, write and speak English;
- follow written and verbal instruction;
- communicate effectively verbally and in writing.
LEGAL SECRETARY II
Considerable knowledge of:- legal terminology and legal forms.
Working knowledge of:- business English, spelling, punctuation, and grammatical usage;
- modern office practices, procedures, and equipment.
Working skill in:- taking and transcribing of dictation;
- operating professional level word processing systems;
- data collection through personal interviews.
Ability to:- plan and carry out assignments;
- give oral and written instruction;
- establish and maintain effective working relationships with employees, other agencies, and the public;
- read, write and speak English;
- follow written and verbal instruction;
- communicate effectively verbally and in writing.
LEGAL SECRETARY III
Considerable knowledge of:- modern office practices, procedures, and equipment;
- business English, spelling, punctuation, and grammatical usage;
- legal terminology and forms.
- principles and practices of supervision. (only if employee will be supervising employees)
Considerable skill in:
- the use of word/data processing equipment;
- data collection through personal interviews;
- using general mathematical principles;
- carrying out instructions furnished orally or in written forms;
- communicating oral and written instructions to others;
- evaluating work performance of support staff; (only if employee will be supervising employees)
- making accurate observations.
Ability to:- plan and carry out assignments with minimal supervision;
- maintain records and prepare reports;
- establish and maintain effective working relationships with employees, other agencies, and the public;
- communicate effectively verbally and in writing;
- read, write and speak English;
- follow verbal and written instruction.
WORK ENVIRONMENT: Work is primarily performed under varying degrees of supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls. Requires travel to other county locations as needed.
PHYSICAL REQUIREMENTS:
Essential functions of this position require: lifting, manual dexterity, fine motor skills, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met.
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important.Reasonable accommodations will be made for those that are able to perform the essential functions of the job with or without accommodation.Cochise County is an Equal Opportunity Employer
- $25,272 - $60,000/year