Executive/Personal Assistant to Founder/Managing Partner of Law Firm

A premier litigation firm based in Westchester County, NY is seeking a highly organized and proactive Executive/Personal Assistant to support the firm’s Founder and Managing Partner. This role is essential in ensuring the smooth management of the principal’s professional and personal commitments, enabling him to focus on high-stakes litigation and firm leadership. The ideal candidate is discreet, cheerful, resourceful, and thrives in a dynamic environment where priorities can shift quickly.

About the Job:

·         Provide comprehensive executive and personal administrative support, including heavy calendar management, scheduling, travel arrangements, and expense reporting.

·         Act as gatekeeper and primary point of contact; manage high-volume communications with clients, colleagues, opposing counsel, vendors, professional associations, and personal contacts.

·         Track Managing Partner’s hours in firm time-entry system.

·         Anticipate needs by preparing meeting materials, ensuring deadlines are met, and keeping the principal informed of priorities and conflicts.

·         Draft, proofread, and edit correspondence, presentations, and documents with exceptional attention to detail.

·         Assist with tracking and following up on the business development pipeline.

·         Manage both professional and personal tasks, including coordinating appointments, insurance, repairs, shopping, donations, family logistics/transportation, and travel.

·         Handle sensitive information with the utmost discretion and confidentiality.

·         Partner with firm staff to ensure seamless coordination of litigation activities, community obligations, and business operations.

About You:

·         Minimum of five years’ experience as an Executive/Personal Assistant supporting a senior executive, ideally in a law firm or professional services environment.

·         Exceptional organizational and time-management skills, with the ability to juggle multiple priorities under tight deadlines.

·         Strong written and verbal communication skills; meticulous attention to detail.

·         High degree of professionalism, judgment, and confidentiality.

·         Tech-savvy: proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and adept with calendars, document management systems, and travel booking platforms.

·         Experience with CRM systems is preferred.

·         Flexible and adaptable to changing demands; willingness to work outside standard hours when necessary.

·         Confident, polished, and professional demeanor with strong interpersonal skills.

·         Proactive, self-starter with the ability to anticipate needs and solve problems before they arise.

·         No task is too big or too small—team player mentality.

Competitive salary commensurate with experience; discretionary annual bonus; medical, dental, vision, life, and disability insurance; 401(k) with match; paid time off; 14 holidays/year.

Hours: Standard business hours with flexibility required for time-sensitive matters and litigation demands. In-office presence required with occasional remote work when the principal is out of the office.