Municipal Court Clerk

This position assists in the management of all administrative and clerical functions related to operation of the court, including receiving, examining, preparing, and processing a variety of legal documents in support of court operations, and other duties as required by law.

•Enters citations, tickets and other information into department database(s); updates database information.
•Creates new spreadsheets/files; purges old data as appropriate.
•Makes copies and distributes to appropriate parties; maintains copies in department manual files.
•Prepares case files and/or issues related to legal documents.
•Pulls old case files for court administrator/clerk of court or judge upon request.
•Prepares pretrial diversion course attendance records; update records upon completion.
•Receives, dates, records, dockets, and distributes or files incoming mail. Prepares outgoing mail.
•Performs a variety of office and court support work, prepares letters, correspondences, forms, and other documents, maintains copies of documents, operate computers, maintains and updates files and databases, generates computer reports, performs word processing, operates office equipment, maintains and retrieves archived records.
•Consults with court administrator/clerk of court on complex problem situations and provides technical expertise. 
•Provides progress and activity reports to senior management; and assists with the revision of procedure manuals as appropriate.
•Will attend conferences, workshops, and training sessions related to Municipal Court operations and professional development. 
•Performs all other related duties as assigned.

MINIMUM QUALIFICATIONS
High school diploma or GED; One (1) year of legal, paralegal, clerical and/or customer service experience. Or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Previous experience as a Municipal Court Clerk or similar court-related administrative role preferred. 

Certificates, Licenses and Registrations 
Must possess and maintain a valid Georgia driver's license. Also, must be able to obtain Notary Public certification within 90 days of employment. 

Knowledge, Skills and Abilities
•Knowledge of standard policies, procedures, programs and services in municipal government.
•Knowledge of state laws, practices and procedures relating to public records and public meetings in local government.
•Knowledge of business English and Math.
•Knowledge of modern office practices, equipment, methods and procedures.
•Ability to understand and carry out complex verbal and written instructions.
•Ability to deal tactfully and courteously with other employees and the general public.
•Ability to develop and maintain effective working relationships with officials, employees, state and federal authorities, civic leaders and the public.
•Skill in managing competing priorities on multiple projects.
•Knowledge of personal computers and computer software applications.
•Ability to comprehend, interpret and explain adopted codes, ordinances and policies that relate to City operations and programs.
•Ability to research and analyze detailed information, records, and statistical data.
•Ability to prepare clear, concise, and accurate documents.
•Ability to manage stressful situations.
•Prioritizes and plans work activities and uses time efficiently.
•Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
•Interacts and communicates clearly with coworkers, citizens, and vendors in a courteous, friendly matter.
•Manages difficult situations, responds promptly to needs, solicits consultant feedback to improve service, responds to requests for service and assistance and meets commitments.
•Exhibits tact, consideration, and patience in difficult situations.
•Approaches sudden, unexpected challenges effectively with confidence.
•Punctual, follows instructions, responds to management direction, and solicits feedback to improve performance.
•Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason.
•Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other tasks; Develops realistic action plans.
•Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds well to questions; Demonstrates presentation skills; Participates in meetings.
•Written Communication - Writes clearly and concisely; Edits work; Presents numerical data effectively; Able to read and interpret written information.