LEGAL SECRETARY / COURT REPORTER

OFFICE OF THE COUNTY ATTORNEY

SUMMARY

Under limited supervision, provide a variety of advanced and specialized secretarial and administrative functions in a strictly confidential environment in support of the Office of the County Attorney. Duties include but are not limited to: working for the County Attorney to support his/her activities; preparing legal pleadings as directed and in proper form; receiving and screening telephone calls and correspondence directed to supervisors and make proper referrals to appropriate department or individuals; preparing confidential and non-routine correspondence and documents; performing a variety of administrative functions relating to the updating of regulatory manuals and resource binders, requisition of supplies and equipment, maintenance and processing of budgetary expenditures, personnel, payroll, and miscellaneous records; performing Notary Public services; performing as Public Information Officer, to include receiving and processing public information requests; calendar deadlines for responses; coordinate response to public information requests by liaising with separate departments to obtain requested documents and preparing response to public information requests under the supervision of the Office of the County Attorney or other supervisor as delegated by the Office of the County Attorney to include appropriate mandatory and permissive denials, when applicable in a timely manner; to prepare cost estimates and invoices for fees.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: modern office methods, procedures, and word processing equipment; correct punctuation, spelling and grammatical usage together with a good vocabulary and the composition of business letters, reports, charts, and tabular material; legal processes; legal documents and terminology; general clerical work practices to schedule events and to compile, consolidate, and summarize information, authorize and/or submit claims, requisitions, payroll time reports, etc., and to answer a variety of information such as work progress, routings, application of procedures to specific situations, agendas, status of account, location of materials, and coordination of clerical support and administrative functions; office equipment and filing systems; Maryland Public Information Act and Maryland Open Meetings Act.

Skill in: proper use of punctuation, sentence structure, grammar, and spelling of the English language; use of personal computers and standard word processing software and monitoring/assessing performance of one’s self, other individuals, or organizations to make improvements or take corrective action.

Ability to: work independently on difficult or complex clerical tasks; prepare, verify, and correct legal documents and complicated legal instruments; operate a computer using standard data entry, work processing, and spreadsheet software programs; exercise discretion and good judgment in coordination and performing work assigned; independently initiate, prioritize, perform, and/or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; screen and prioritize correspondence, phone calls, and visitors seeking the personal attention to the supervisors and to refer matters which may be adequately handled by someone other than the supervisor to the appropriate person or department; schedule appointments, maintain supervisors’ calendar and coordinate calendared events with other departments, agencies, private concerns, and affected individuals and compose correspondence in answer to routine inquiries or complaints;

QUALIFICATIONS

Required: High school graduate or equivalent, to include or be supplemented by courses in English, transcribing, typing, office practice, legal and human resources terminology.  

Preferred: Four (4) years of legal clerical/secretarial experience with a practicing attorney or an AA Degree in Legal Secretarial Science with computer background; at least two (2) years of experience as a legal clerical/secretarial employee with a practicing attorney. Certification by the State of Maryland as Notary Public or eligible for such certification.   (A comparable amount of training and experience may be substituted for the minimum qualifications.)

SALARY AND BENEFITS

This is a Classified position at Grade 104 with a salary range of $41,956 to $79,715 and a complete County benefits package including health and life insurance, paid leave, and pension.

Detailed benefit information can be found on the Human Resources page of the Allegany County website at: https://www.alleganygov.org/1842/Employee-Benefits-Resources

Applications and Complete Job Description are available

in the Main Lobby at the address below or on the Web at:

http://alleganygov.org/Jobs.aspx

(NO PHONE CALLS PLEASE)

Applications are required and must be returned to:

Allegany County Office Complex

701 Kelly Road

Cumberland, MD 21502

**Mailed applications must be postmarked no later than November 4, 2026**

DEADLINE FOR APPLICATION IS WEDNESDAY, NOVEMBER 4, 2026

ALLEGANY COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER