Legal Support Coordinator - Houston

Baker, Donelson, Bearman, Caldwell, & Berkowitz PC has an immediate opening for a Legal Support Coordinator in its Houston office. The ideal candidate will have experience providing administrative support in a professional law firm environment and will possess exceptional verbal and written communication skills.

Primary Responsibilites

• Format and prepare litigation documents including briefs, pleadings, discovery, motions, correspondence, and various trial materials.
• Create shell documents for attorneys to streamline drafting and filing.
• File legal documents with state and federal courts; electronic filing (e‑filing) experience is required.
• Proofread all documents for accuracy, completeness, and compliance prior to distribution or filing.
• Maintain and update client files in a timely and organized manner.
• Review and update litigation calendars, docket deadlines, and key dates.
• Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.
• Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.
• Support attorneys and paralegals in trial preparation, including assembling exhibits, organizing notebooks, and handling logistical needs.
• Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.

Qualifications

• Litigation experience required, including e‑filing with state and federal courts.
• Proficiency in Microsoft Word (high priority), Outlook, and Excel.
• Excellent communication skills and the ability to interact professionally with clients, counsel, and court personnel.
• Strong proofreading skills and attention to detail.
• Ability to work independently or within a collaborative legal team.
• Demonstrated ability to manage multiple deadlines in a fast‑paced environment.
• A proactive, self‑starter mindset with strong organizational skills.

Key Qualities

• Flexible, positive, and willing to “pitch in” as needed.
• Approachable and team‑oriented with a strong work ethic.
• Ability to adapt to workload changes and shifting priorities.
• Comfortable working in high‑pressure situations with a demanding caseload.
• Committed to upholding firm policies, procedures, and professionalism.

Preferred Software Experience

• Experience with document management systems (NetDocuments or similar)
• Familiarity with e‑filing platforms for state and federal courts
• Use of billing/timekeeping software (e.g., Aderant, iTimeKeep, Prebill Viewer)
• Experience with PDF editing tools (Adobe Acrobat preferred)
• Comfort with case management or docketing systems
• Knowledge of scanning/imaging software used for file organization

Baker Donelson offers a comprehensive benefits package to qualifying employees that includes, but is not limited to, the following:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Paid medical leave
• New Parent Benefits
• Paid Time Off
• 401(k) Matching

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted.

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.