Legal Secretary

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

Job Summary (basic description)

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filings.

The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal litigation secretary experience (including electronic filing).

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve success.
• Provide support for 4-5 attorneys in employment law matters and backup support as needed.
• Interact with internal departments, outside agencies, vendors and clients.
• Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Various office and client filings.
• Other office administrative functions as needed.

Qualifications/Skills Required

• At least 2 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
• Experienced with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. 
• Strong interpersonal skills and ability to work well in a cooperative office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Educational Requirements

• High School diploma or equivalent required.
• 4-year college degree preferred.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.