Court Clerk

Department:   Civil Records
County or State Funded: State Funded
Exempt or Non-Exempt: Non Exempt
Pay Grade:  S18
Salary:  $17.03 per hour 

BASIC FUNCTION AND RESPONSIBILITY:
Review, scan, and sort incoming mail from pro se parties.  Process filings from the e-filing queue from attorneys, including determining the style of the filing and confirming the demographics for accuracy.  Assisting with the mail desk by sorting mail, and preparing copy request to assist copy clerk.

• Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. 
• Work requires frequent interaction with the public providing exceptional customer service. 
• Work may also involve financial record keeping within an automated case management system.

CHARACTERISTIC DUTIES:  (The following duties are representative of this position, not comprehensive.)

• Performs case processing in receiving and initiating case files.
• Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing.
• Determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• Assist with on-the-job training for new staff.
• Enters orders, courts dates, pleadings and other court matters.
• Interacts with the public in a timely and courteous manner.

MINIMUM EDUCATION AND EXPERIENCE:
(Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained)

EDUCATION:   High School diploma or recognized equivalent.
EXPERIENCE:  One year of varied administrative experience performing a wide range of technical office duties.

SPECIAL REQUIREMENTS:
    Must submit to and pass criminal background check as prescribed by the Court.
    Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.

KNOWLEDGE, SKILLS & ABILITIES:  (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)

• Basic knowledge of court procedures & policies, legal documents, laws, and legal factors pertaining to the court.
• Basic knowledge of organization operations, functions, and scope of the Court's authority.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities, and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to communicate clearly and concisely, verbally, and in writing, in a tactful, and courteous manner with diverse parties.
• Ability to work with minimal supervision, and follow oral, and written instructions.
• Requires strong time management and organization skills with the ability to be detail oriented.
• Ability to type 35 wpm, minimum

THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER