Legal Assistant II - Employment

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School diploma or equivalent.

EXPERIENCE:

1. Two (2) years of experience in legal or related field.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associates degree in business/office management, secretarial sciences, or related legal field.

EXPERIENCE:

1. Experience with database and document management systems.

2. Experience related to general litigation and legal processes.

3. Advanced experience in Microsoft Office and Adobe.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Provide a wide range of support to WVUHS Employment and Litigation teams.

2. Key point of contact, responsible for calendar management, travel arrangements (when necessary), and expense reimbursement processing for attorneys.

3. Communicate timely and professionally with internal WVUHS departments regarding legal matters.

4. Draft cover letters, complete forms, prepare documents for signature, and coordinate execution and mailing or electronic filing of legal documents.

5. Provide in-person assistance to participants at mediations, depositions, meetings and other in-person events.

6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.

7. Complete various projects related to the organization of documents, filing systems, document scanning, and management of cases.

8. Assist with drafting employment-related agreements such as severance agreements, releases and employment contracts.

9. Circulate copies of litigation documents to employment and litigation team members and other stakeholders as appropriate.

10. Support the WVUHS Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.

11. Train other personnel in litigation databases as directed.

12. Organize and track files for important case documents, including pleadings and voluminous discovery documents; creating files and maintaining files in electronic case management databases.

13. Obtaining and assisting with the review and redaction of employment records and other discovery materials in response to subpoenas, records requests, and court orders.

14. Collect employment records and policies from various sources, label, organize and compile them.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods of sitting.

2. Manual dexterity used in operating standard office equipment.

3. Lifting of no more than 10 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.

SKILLS AND ABILITIES:

1. Good verbal and writing skills.

2. Ability to organize, proofread, redact and edit documents.

3. Good organizational skills.

4. Basic computer knowledge and ability to operate standard office equipment, software and AI tools.

5. Willingness to adapt and reprioritize tasks in a changing environment.

6. Possess excellent time management skills and the ability to prioritize while working independently.

7. Ability to communicate clearly, efficiently, and professionally both verbally and in writing.

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.