Law firm Receptionist

Are you a Receptionist?  Do you have law firm experience?   Are you in Seattle?  Would you like to work with one of the top firms in the US?   If so, R & W Group has a fantastic new opportunity!  One of our favorite law firm clients is looking for a Receptionist to join their  Seattle office. As the first point of contact for clients, guests, and employees, you would play a critical role in creating a welcoming and seamless experience that reflects the firm's commitment to excellence, professionalism, and client service.
  You must thrive in a fast-paced environment, demonstrate exceptional organizational and communication skills, and possess a strong commitment to delivering outstanding service while managing multiple responsibilities with discretion and efficiency.
 
Key Responsibilities

• Welcome and assist clients, guests, and employees in a professional and courteous manner.
• Serve as the primary point of contact at the reception desk, ensuring a positive and polished visitor experience.
• Answer and direct incoming telephone calls promptly and professionally, accurately relaying messages and responding to routine inquiries.
• Coordinate and assign visitor offices for employees visiting the Seattle office.
• Issue temporary employee badges and maintain badge tracking logs.
• Distribute parking validation tickets to clients and guests and maintain associated records.
• Coordinate office events, conference room scheduling, and meeting logistics.
• Provide event and meeting support, including ordering catering, setting up and breaking down meeting rooms, and coordinating with IT to ensure audiovisual needs are met. 
• Process invoices and expense reimbursements using Emburse. 
• Order and maintain office and meeting supplies as needed. 
• Receive and distribute deliveries to the appropriate recipients. 
• Assist with the management of physical client and firm records.
• Maintain the appearance and organization of the reception area, including seating areas, newspapers, and periodicals.
• Provide administrative and operational support to ensure smooth daily office functions.
• Exercise sound judgment and proactively resolve issues while maintaining confidentiality and professionalism.

• High school diploma or equivalent required.
• Minimum of two (2) years of reception experience in a law firm, professional services firm, or similar client-facing environment.
• Experience coordinating events is a plus.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Strong interpersonal skills with the ability to interact effectively with individuals at all levels of the organization.
• Demonstrated ability to work independently and manage multiple priorities simultaneously.
• Excellent organizational, problem-solving, and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional attention to detail and commitment to accuracy.
• Proven customer service skills with a client-focused mindset.
• Ability to operate standard office equipment and perform general clerical duties.
• Flexibility to work additional hours as needed.