Executive Assistant to Law Firm Founder

A rapidly growing, founder-led professional services firm is seeking a highly skilled Executive Assistant to support its Founding Partner. This role is essential in creating structure, improving communication flow, and ensuring the Principal can focus on high-value legal and client-facing responsibilities.

The ideal candidate is proactive, tech-savvy, extremely organized, and comfortable working with a busy, fast-moving leader who juggles an expanding practice and a young family. This is an excellent opportunity for someone who thrives in a dynamic environment, communicates with confidence, and brings both empathy and resilience to their work. The position is full-time remote, with occasional office visits in Danville, CA.

About the Job:

Executive Support & Calendar Management

• Manage a complex schedule involving client meetings, court commitments, internal priorities, and family responsibilities.
• Protect the Principal’s time by organizing calendars strategically, building in reasonable buffers and breaks, and anticipating scheduling conflicts.
• Oversee email management — filtering, prioritizing, drafting responses, and flagging urgent matters.
• Maintain secure systems for passwords, confidential information, and sensitive scheduling needs.

Communication, Correspondence & Marketing Support

• Draft, edit, and manage professional communications with clients, vendors, referral partners, and internal staff.
• Support light marketing tasks, including newsletters, email campaigns, and client outreach using platforms such as Mailchimp, G Suite, and social media tools.
• Assist with planning and coordinating networking events, client appreciation activities, and community engagement opportunities.
• Uphold strict professionalism and confidentiality in all written and verbal communication.

Travel, Logistics & Personal Coordination

• Coordinate travel arrangements, local logistics, and offsite meeting needs.
• Assist with personal scheduling related to childcare, family commitments, and school activities to ensure balance between professional and personal obligations.
• Run occasional personal errands as needed with discretion and judgment.

Project Coordination & Operational Support

• Track ongoing business initiatives, deadlines, and follow-up items across the firm.
• Create weekly and monthly reports using Excel or Google Sheets to monitor key business metrics.
• Manage documents, filing systems, office supplies, and vendor relationships.
• Support smooth day-to-day operations as the firm scales.

Event Planning & Firm Culture Support

• Plan internal meetings, team gatherings, and client-facing events.
• Assist with firmwide initiatives that support culture, morale, and client experience.

About You:

·         Bachelor’s degree preferred, or equivalent professional experience.

·         Minimum of 5+ years supporting senior leaders, preferably in a professional services or fast-paced environment.

·         Exceptionally organized with the ability to manage multiple priorities and anticipate needs before they arise.

·         Confident and steady with the ability to work with a busy leader who moves quickly and appreciates clear, direct communication.

·         Tech-savvy: proficient with G Suite, Mailchimp, Outlook, and modern productivity tools.

·         Strong communication skills, both written and verbal, with the ability to represent the Principal professionally.

·         Resourceful, proactive, and able to bring steadiness and structure to a high-demand role.

·         Willingness to handle occasional personal tasks to keep the Principal’s life running smoothly.

·         Experience in a legal environment or familiarity with family law is a plus, but not required.

·         Positive energy, strong boundaries, and comfort working in a growing, entrepreneurial environment.

Competitive salary and benefits.

Hours: Full-time remote with standard business hours and flexibility to work beyond standard hours, as needed.