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Job Description
Salary
Benefits:
- 401(k)
- Company parties
- Competitive salary
- Dental insurance
- Flexible schedule
- Free food & snacks
- Health insurance
- Paid time off
- Vision insurance
Position Summary:
Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), a premier personal injury law firm, is seeking a dependable and detail-oriented Office Assistant – Mail & Records Clerk to manage incoming and outgoing mail, assist with case-related documentation, and provide general office support. This role is essential in maintaining timely document flow and helping ensure that our legal team has accurate and organized records.
Key Responsibilities:
Key Responsibilities:
Mailroom & Document Handling
· Sort, scan, label, and distribute all incoming physical and electronic mail
· Prepare and send outgoing correspondence via USPS, FedEx, and courier services
· Track and log mail received and ensure prompt routing to the correct staff or department
· Scan and upload legal and medical documents into the case management system (Litify)
· Maintain organized digital and physical filing systems for case-related mail and records
Clerical & Administrative Support
· Deliver documents between departments, attorneys, or external locations as needed
· Assist in assembling and preparing case files for internal review or legal proceedings
· Perform photocopying, labeling, and filing of documents with strict attention to detail
· Support the records team with retrieval and file management
· Maintain cleanliness and organization of mailroom and supply areas
Office Logistics
· Monitor mail supplies and alert supervisor when reorders are needed (e.g., envelopes, labels)
· Ensure mailing equipment (postage machines, scanners) is functional and report maintenance needs
· Assist with basic office errands and tasks as requested by administrative leadership
Qualifications:
· Prior experience as a mail clerk or in an administrative office support role preferred
· Familiarity with scanning, labeling, and file naming conventions in a legal or medical office
· Basic knowledge of Microsoft Outlook, Word, and scanning software
· Strong organizational and time management skills
· Ability to lift boxes or mail bins (up to 25 lbs) and remain on feet for extended periods
· Must be reliable, punctual, and detail-focused
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Core Competencies:
· Accuracy and attention to detail in repetitive tasks
· Professionalism and discretion when handling sensitive legal documents
· Dependability and ability to follow through on daily task lists
· Willingness to support a collaborative team environment
Compensation & Benefits:
· Competitive hourly wage based on experience
· Employer-paid health benefits
· Paid time off, sick leave, and observed holidays
· Supportive team culture with potential for internal growth
Flexible work from home options available.
Compensation: $18.00 - $25.00 per hour
Founded by attorneys Jason B. Javaheri and Yosi Yahoudai, the law firm of J&Y is committed to fighting for those who have been injured in an accident. Through our many years of personal injury practice, we know how difficult recovering can be as you try to get back to your normal routine. We will offer you our compassion and knowledge and give you peace of mind as we fight to obtain the compensation you deserve.
The law firm of J&Y serves clients in Los Angeles, San Diego, Orange County, San Bernardino County, San Francisco County, Sacramento County, and all of California. Our highly-skilled legal team will diligently serve your needs throughout the duration of your case.
- $18 - $25/hour
