Executive Assistant to Chief Legal Officer

Inside the Role

DTNA is looking for a tech savvy, well-organized and solution minded Executive Assistant to provide support to our Chief Legal Officer (CLO). You will work daily with the CLO to support her in modeling work life harmony by balancing multiple priorities while finding time to be human. You will take an active role in leading team gatherings of all kinds, promoting a culture of connection within the Legal team. This is a great opportunity for a proactive task master who enjoys building relationships, using technology, and checking items off the to-do list. In this role, you will gain valuable experience learning the interpersonal side of leading people and a function, grow your experience in collaboration and workflow tools, and develop your written and verbal communication skills. Plus, we are a team that likes to have FUN!

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting hourly pay of $37.50 - $48.07 HR USD 

What You Drive at DTNA 

• Manage CLO’s demanding calendar.

• Arrange travel and prepare expense reports for the CLO.

• Organize team meetings, events, and workshops, including scheduling, sending reminders, and organizing catering, rooms, guest speakers and other details when necessary. You will also assist in the creation of team agendas so bring your ideas!

• General secretarial and office management functions. Includes opening and routing department mail, ordering office supplies, and working with IT for office equipment and application related support.

• Support monthly invoice review, budget tracking and annual planning.

• Support onboarding of new employees.

• Triage service of process documents to correct owners.

• Maintain team birthday and celebration calendar.

• Keep current team email and MS Teams distribution/member lists.

• Lead effort to keep our Intranet page up to date.

• Run reports, create presentations and draft communications as requested by the General Counsel.

• Other administrative tasks as requested by the CLO.

Knowledge You Should Bring 

• High school diploma (or equivalent) with 3 years of administrative support experience OR an associate’s degree (or higher) in lieu of experience required.

• Demonstrated ability to initiate actions independently and follow through to completion.

• Effective in planning, prioritizing and executing tasks in a timely manner.

• Strong, flexible communicator with the ability to build and maintain strong relationships.

• Ability to work effectively with a variety of different people, including co-workers, company executives, outside counsel and staff, and other third-party contacts with the Legal Department.

• Comfortable with new technology, virtual meeting platforms, digital whiteboards and scheduling systems.

• Intermediate level Microsoft Office suite skills including Teams and SharePoint.

• Courage to exercise independent judgment when faced with administrative decisions.

• Highly organized, thorough and detail-oriented.

• Sense of humor and interest in having fun at work.

#LI-JN2  #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Portland, OR US. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO - Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.