Legal Practice Assistant
King & Spalding LLP See More Job Openings by This Employer
- Full Time
- Atlanta, GA
King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.
We are seeking a Legal Practice Assistant to join our Atlanta office. The Legal Practice Assistant will work closely with multiple practice groups and will report to the Legal Practice Assistant Manager.KEY RESPONSIBILITIES:
Open new clients and matters following the Conflicts and New Business Intake Department procedures. Prepare conflict of interest forms and engagement letters.
Perform routine administrative duties. Identify and coordinate available services provided by administrative departments such as office services, finance, records.
Maintain client and administrative filing for lawyers following established procedures. Prepare files using FileTrail procedures and maintain appropriate records for on and off-site storage.
Coordinate domestic and foreign travel and prepare travel itineraries and materials for meetings during travel.
Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail quickly.
Draft routine correspondence, forms, etc.
Assist lawyers with Marketing and Business Development functions to include:
Access marketing materials.
Print, collate and bind materials for use in meetings, pitches and proposals
Coordinate updates to lawyers’ biographies
Undertake Internet research for lawyers’ business development as directed by lawyer(s)
Track, organize, and process expense reports, reimbursements and check requests using Chrome River.
Maintain CLE records for lawyers.
Manage and maintain lawyers’ schedules and calendars.
Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Work with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials.
Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.
Perform other related duties as and assigned.
QUALIFICATIONS:
Bachelor’s degree and at least 3-5+ years of work experience as an executive, administrative, or project assistant is preferred.
Proficient in Microsoft Office Suite.
Adapt to changes in work environment and manages competing demands; has strong technical, organizational, and administrative skills.
Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.
We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.
