Legal Assistant

LEGAL ASSISTANT

EMPLOYMENT OPPORTUNITY

Corporate and Health Care, Higher Education and Human Services Practice Groups

Rochester, NY 

Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, Corning, and New York City. With over 125 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients. 

Harter Secrest & Emery LLP is seeking a legal assistant to support attorneys in the Corporate and Healthcare, Higher Education and Human Services practice groups. Successful candidates will possess excellent organizational skills, a high level of attention to detail and a strong focus on client service. 

Job Responsibilities:

•    Prepares legal documents, forms, applications, supplemental materials and correspondence for attorney review.

•    Interfaces with clients through various forms of communication; responds to client inquiries when appropriate.

•    Opens new client matters; prepares Engagement letters, interacts with finance department to assist with client billing.

•    Assists in the reconciling of vendor invoices with vendors and the finance department.

•    Prepares signature packets and arranges for signature(s) of documents.

•    Prepares closing books.

•    Assist with billing procedures.

•    Performs general administrative tasks including entering time, calendar management, expense reimbursements, mailings, and travel arrangements.

•    Coordinates meetings and supplemental materials with clients as needed.

•    Assists the marketing team with event invitations as needed for various firm sponsored events.

Experience and Education Requirements:

•    Two years of legal assistant experience preferred, prior experience in Corporate and Transactional practice groups preferred; Associate’s degree (Business or related field) highly desired. BA or BS a plus.

•    Ability to work effectively with a variety of clients and staff; proven ability to provide exceptional client service.

•    Strong organizational skills: ability to respond to multiple priorities and plan work to meet varying deadlines.

•    Knowledge of Corporate, Healthcare, Human Services practice areas including procedures, forms, and terminology desirable.

•    Ability to proofread and check typed material for grammatical, typographical, spelling, word usage and format errors.

•    Strong writing skills, including proper spelling and correct grammar; accuracy; attention to details and figures.

•    Proven proficiency in Microsoft Word, Excel, PowerPoint.

Recruiting Information:

•    Competitive compensation dependent upon education and relevance of prior work experience. This is a 37.5-hour work week.

•    Excellent benefits package.

•    FLSA Classification: Hourly.

•    Salary Range: $25-$29 per hour. 

Apply on-line at www.hselaw.com (select ’Careers’). EOE

HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY.  THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.