Legal Secretary

Under general supervision, provides administrative support to Assistant Prosecuting Attorneys; completes various clerical duties; maintains files and a calendar of appointments and court dates; efficiently and accurately enters application for charges.

ESSENTIAL FUNCTIONS:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Receives and enters applications for charges; enters necessary data into the correct computer systems; scans documents; reviews applications to ensure all necessary documents are included, orders additional documents as needed; e-files charges for the attorney and all necessary documents for this case. Inputs data into the computer system to prepare the cases for hearings/trials, etc.
• Answer incoming calls; responds to inquiries; redirects the calls to appropriate staff as needed. Provides back-up to other staff during absences.
• Establishes and maintains a filing system for active and inactive files; monitors court status; disposes of and closes out case files; prepares Department of Corrections paperwork as needed.
• Analyzes and organizes office procedures concerning the cases, and the flow of work between Attorneys, Investigators and the Victim Advocates.
• Responds to inquiries from witnesses and victims regarding court appearances and procedures, coordinates appointments and trial schedules.
• Receives and enters payments for bad check cases, restitution and delinquent taxes.
• Prepares in a timely manner discovery on cases; sends this electronically via email; as well as various other documents necessary on the case.
• Sort through incoming mail daily and do weekly rounds.
• Performs other duties as assigned.

WORKING ENVIRONMENT / PHYSICAL DEMANDS:

Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending reaching, and lifting of objects up to 25 pounds.

EMPLOYMENT STANDARDS:

High school diploma or GED equivalent; legal secretary or assistant experience would be nice but not necessary.

KNOWLEDGE AND SKILLS REQUIRED:

Knowledge of:

• County and department policies and procedures.
• Court systems and procedures.
• Legal terminology, forms, and documents.
• Modern office practices and procedures.

Skills in:

• Maintaining legal records, files, and documents.
• Communicating clearly both verbally and in writing.
• Preparing various legal documents and correspondence.
• Answering of a public phone and communicating properly.
• Experience with Microsoft office.
• Establishing and maintaining effective working relationships.