Legal Assistant - Pittsburgh

Aspen Careers is working with a law firm in downtown Pittsburgh on the following full-time, direct hire position.

Legal Administrative Assistant - Corporate / Litigation.

Position Title: Legal Administrative Assistant – Pittsburgh

Company:

• Founded in the 1800's, the firm has grown to eight offices and nearly 200 attorneys.
• Nationally recognized for excellent client service as a "standout” in investing in client relationships
• The employer has earned Mansfield Rule Certification Plus status for the second straight year.

Benefits and Features:

• Friendly and uplifting work environment
• Open dialogue with firm leadership
• Interesting job responsibilities
• Health, dental, and vision insurance
• Short and long-term disability
• Generous PTO program

The Role You Will Play:

• Answering phones for the office (not busy)
• Support client relationship development by assisting attorneys in preparing for client meetings and maintaining familiarity with case details.
• Manage attorney's schedules, arrange meetings, and ensure well-stocked conference rooms, while also escorting clients and visitors to meetings.
• Handle mail distribution and perform administrative tasks like document creation, transcription, document copying, faxing, and scanning.
• Prepare documents for mailing or delivery through various services and is proficient in electronic filing procedures.
• Manage client files, maintain record management systems, and handle billing-related tasks such as time entry and expense reporting.
• Assist in ordering office supplies, collaborate with other legal administrative assistants, and take on additional duties as assigned, contributing to a team effort for client support.
• There's also an opportunity to handle some paralegal/client billable duties if interested.

Background Profile:

• Two + years of legal secretarial experience.
• Proficient with Microsoft Office suite.
• Excellent organizational skills.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.