Legal & Operations Assistant

Description

At Aspire Legal Solutions PLLC, we help clients protect what matters most through estate planning, real estate, and land trust services. We’re a growing, team-driven firm guided by the Entrepreneurial Operating System (EOS) — where collaboration, honesty, and creative problem-solving drive our success.

We’re looking for a Legal & Operations Assistant to support our attorneys and firm leadership. This is a unique opportunity for someone who enjoys both the legal and operational sides of a law firm — from preparing estate planning and real estate documents to assisting with technology, HR, and process improvement projects.

What You’ll Do

• Support attorneys with document preparation for estate planning and real estate matters.
• Coordinate client meetings, closings, and document signings.
• Help maintain accurate files in Clio Manage, Lawmatics, and related systems.
• Work with the COO on data migration, technology integrations, and process improvements.
• Assist with HR coordination, onboarding, and policy updates.
• Collaborate with the Finance Team/CFO on data accuracy and reporting.
• Provide direct administrative support to the COO and Managing Attorney.

Requirements
What We’re Looking For

• 3+ years’ experience in a law firm or operations-focused role (estate planning or real estate preferred).
• Confident using technology and managing multiple software systems.
• Organized, detail-oriented, and proactive in anticipating needs.
• Excellent communication and client service skills.
• Discreet, reliable, and comfortable working in a collaborative environment.

Benefits
Why You’ll Love Working Here

• Competitive pay (based on experience)
• Health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and holidays
• Short- and long-term disability
• Professional development opportunities
• Pet-friendly, supportive office (yes, dogs are welcome!)

If you thrive in a setting where no two days look the same, and enjoy working closely with firm leadership on both client work and internal projects, we’d love to meet you.