Legal Assistant II

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work out of our Chicago Staff Counsel office. We are looking for someone who is well versed in Workers' Compensation in the following States of Illinois, Wisconsin, and Minnesota preferably. 

• Provide support to 2 or more Attorneys in managing workers' compensation cases in multiple jurisdictions from assignment to resolution
• Schedule meetings, hearings, appointments, and depositions
• Maintain and manage Attorney calendars, avoiding and resolving conflicts
• Draft, edit, and proofread legal documents (appearances, pleadings, motions, correspondence) for attorney review and approval
• Process documents (assemble, copy, scan, serve, E-file)
• Track and follow up on outgoing subpoenas
• Assemble medical records for experts
• Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members
• Maintain organized and accurate electronic case files to ensure data integrity 
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of administrative agency rules and filing requirements
• Assist Managing Attorney and Manager with special assignments as needed

Provide backup support when needed:

• Answer inbound main line phone calls and route inquiries to correct team member
• Greet and manage guests and vendors
• Retrieve, scan, and route all incoming mail to proper team and Claims
• Monitor and process office electronic mailbox correspondence
• Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)

• High school diploma or general education degree (GED)
• 3+ years’ workers compensation experience preferred
• Experience with Minnesota workers’ compensation system required. Wisconsin, Illinois, and Missouri are a plus.
• Prior workers’ compensation experience supporting multiple attorneys and competing deadlines
• Must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Organized, self- motivated, ability to prioritize and work independently
• Exceptional attention to details and the production of professional work product
• Must possess excellent written and verbal communication skills
• Work in a team environment with a positive respectful attitude
• Experience with a document management platform

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AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.

AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.