Administrative Court Clerk

Internal Candidates must apply through Jobs Hub in Workday.

All positions close Friday morning at 12:01am.

Apply to join our team today! The City of Arvada promotes Equal Pay for Equal Work.  Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range. 

Are you a detail-oriented professional with strong organizational and communication skills? Do you thrive in a fast-paced environment where accuracy and customer service are key? We’re looking for an Administrative Court Clerk to support the daily operations of our court by ensuring the integrity of court records and providing exceptional service to court participants.

In this critical role, you will assist with courtroom procedures, manage legal documentation, process case files, and interact with a wide variety of individuals including judges, attorneys, defendants, and the public. If you have a background in clerical work, a passion for public service, and the ability to manage sensitive information with professionalism and discretion, we encourage you to apply.

Essential Job Functions

• Provides customer service assistance to internal and external customers; answers inquiries and provides service in person and by telephone; manages irate customers utilizing excellent listening and communication skills.
• Researches alternative sentencing and treatment options with an aim of creating more appropriate and effective court outcomes.
• Processes incoming summonses; creates case files and files in appropriate docket dates; closes case files and complies with state archive guidelines.
• Tracks court ordered classes, counseling, and related orders.
• Issues, distributes, and clears warrants, maintains database records, and schedules court appearances with defendants, attorneys, and interpreters as necessary.
• Supports docket processes, including court check-in, clerical support to the Judge in courtroom and swearing in witnesses and jurors as needed.
• Reviews files received from courtroom to ensure proper entries of the court’s orders have been made in the computer and properly recorded on notices to defendant.
• Maintains juror records and summons jurors, as necessary.
• Assists in the Preparation of appeal case files for district court according to district court guidelines.
• Reviews open cases to confirm compliance with court sentences and conditions.
• Makes payment arrangements, collects payments, maintains, and reconciles case financial records in database.
• Reconciles and prepares reports on daily receipts, credit card transactions, bond account and petty cash.
• Prepares and calculates monies required for jury trials.
• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.

Other Job Functions

• Performs other duties as assigned.

Knowledge Skills and Abilities

• Basic knowledge and experience in all facets of office administrative practices including word processing, data entry, spreadsheets, and filing.
• Basic knowledge of court proceedings and related processes.
• Basic knowledge of bookkeeping practices.
• Excellent organizational, multi-tasking, detail-orientation and time management skills.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Knowledge Skills Abilities Preferred

License & Certification

• Must be able to obtain CBI clearance for CCIC/NCIC access and pass a criminal background check.

Education Degree

• High School/GED

Education Major

Education Required

• Yes

Work Experience Related

• Three (3) years of customer service and clerical experience.

Work Experience Preferred

• One (1) year experience in a court clerk environment highly desirable.

Other Qualifications

• Criminal Justice Information Services (CJIS) certification is a job requirement. This requires successfully passing an extensive background check, fingerprinting and obtaining security clearance.

Physical Demands

• Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

• Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

• Regular exposure to heat and noise along with working outside in the elements.

The City of Arvada offers a robust Total Rewards package. To find out more details, select here.

The City of Arvada does not offer benefits to temporary and/or seasonal employees.  Temporary, Variable Hour and Health Plan Eligible employees will earn 1 hour of sick leave for every 30 hours worked, up to a maximum cap of 48 hours.

Vision: We Dream Big and Deliver

Mission:  We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values:

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives. 
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. 

Every City employee is expected to perform his/her job to the highest professional standards.  This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143. 

The City is an Equal Employment Opportunity Employer.