Legal Support Services Specialist

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

The Legal Support Services Specialist (“Specialist”) must be organized, proactive, and exercise sound judgment while quickly learning Department policies and procedures.

• Oversee daily team operations, including training schedules and team meetings
• Administer ADP and deliver Firm timekeeping best‑practice support for secretarial and Legal Support Assistant new hires
• Join staff meetings with Legal Support Management
• Update monthly department lists and files
• Liaise with HR, IT, Help Desk, and other Business Services teams to resolve issues
• Monitor Secretarial Services calls and escalate issues as needed
• Manage the Legal Support Assistant process from inception to completion, including:
  • Recruiting, onboarding, and training
  • Help monitor daily LSA workflow and provide technical assistance
  • Track secretarial/LSA workstations and analyze floor plans; coordinate moves, phone orders, file allocation, and coverage communications.
• Communicate daily coverage to attorneys; generate and circulate the daily staffing schedule
• Approve and monitor timesheets; review and track time‑off requests
• Act as the primary point of contact for the Secretarial team on attendance, time off, policies, procedures, and technical questions
• Update and maintain Secretarial documents for management review, coordinate processing of invoices, and management expense reports
• Prepare presentation and training materials; maintain the Secretarial Services document database
• Perform other duties as assigned

• Bachelor’s degree and 3-5 years of legal experience
• Discretion with confidential information and client matters
• Flexibility to support varied assignments and overtime as needed
• Calm, professional presence in a fast‑paced environment
• Strong interpersonal, written, and verbal communication skills
• Ability to manage multiple priorities independently with exceptional attention to detail.
• Proactive problem‑solving with quick, practical results
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint) and aptitude for new applications
• Familiarity with timekeeping systems and document management platforms
• Positive, service‑oriented attitude

This position will require physical presence in Proskauer’s offices on a regular basis (at least 4x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $80,000 - $95,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status