Senior Litigation Docketing Specialist

General Purpose:

The Senior Litigation Docketing Specialist will report to the Docketing Manager and is a client focused, detail-oriented position that provides multi-jurisdictional litigation docketing support firm wide, with an emphasis on handling complex docketing procedures. This position is in-person Monday - Friday for the first 90 days, expected to transition to a hybrid role, in-office 2+ days/week, after the first 90 days. 

Essential Duties/Responsibilities:

• Lead and assist with incoming requested court filings
• Review of legal documents to review and identify associated deadlines for Federal, State, and Appellate Courts
• Make entries of litigation deadlines into the docketing database following docketing procedures and methods of entry
• Generate docket reports and respond to queries as requested by attorneys, paralegals, and legal assistants
• Monitor cases with the use of various online resources and distribute documents, as requested, to case teams
• Handle all case team inquiries and requests in a timely and efficient manner
• Assist with team review and training by providing feedback and updates as needed
• Process incoming litigation matters from various courts/agencies
• Responsible for leading multiple high-complexity projects assigned by manager
• Maintains and helps enforce Litigation Docketing Team protocols
• Assist the Litigation Docketing Manager with other duties as needed, including advanced reporting, complex docketing procedures, and assigning work to other team members
• Other duties as assigned to fully meet the requirements of the position

Competencies:

Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.

Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.

Team Player: Works within team and cross-functionally to meet required results.

Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.

Supervisory Duties (if applicable):

This position has no supervisory responsibilities. This position will provide training, guidance on tasks, and review work of others.

Job Qualifications (Education, Experience and Certification):

• Minimum of 5 years litigation docketing, calendaring and civil procedure experience required
• Bachelor’s degree from a four-year college or university or equivalent experience in a similar role.
• In depth knowledge of litigation procedure, Court websites, and litigation docketing software and procedures.
• Ability to provide clear and concise training on litigation docketing processes and procedures.
• Ability to handle and maintain confidential or sensitive information.
• Ability to work with all levels within the firm.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong analytical, data entry, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel).

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.  Sedentary work that primarily involves sitting or standing for prolonged periods.  Position may require occasional off-hour meetings and events. 

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is in-person Monday - Friday for the first 90 days, expected to transition to a hybrid role, in-office 2+ days/week, after the first 90 days. 

Note:  This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Colorado Salary Range - $32.94 - $54.90 per hour. A discretionary bonus may be available based upon performance.

The application window is anticipated to close on or after Friday, March 14, 2025. 

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.  Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.  Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match.  In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.  Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Salary

• $32.94 - $54.90/hour