LEGAL ASSISTANT 2

This position provides administrative and legal support for the DCS Protective Services Review Team (PSRT). managing and monitoring court calendar, Additional duties include processing Director’s Decision and Administrative Law Judge’s (ALF) Orders and Certifications. This position will assist in reviewing proposed substantiated findings of abuse/neglect allegations and will be responsible for the entry of substantiated allegations in the DCS Central Registry.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Duties

• Mails of legal notice to alleged perpetrators. Prepares general legal correspondence, inputs case notes in the database, compiles case records to prepare for closure, creates and/or maintains spreadsheets. Responsible for submitting organizing and submitting, accurate and complete records. Processes appeals, documents appeals received in PSRT database. Initiate necessary requests for documentations from other agencies.
  
• Receives/processes orders and decisions from the Director’s Office and Office of Administrative Hearings and provides high level summaries. Serves as a liaison between the Regional Review Specialists and the Assistant Attorney General’s Office, Office of Administrative Hearings (OAH). Prepares exhibit packets for production and redaction completion. Electronically transmits exhibit files to CRCU and the court. Submits requests for hearings.
  
• Reviews proposed substantiated abuse/neglect allegations and enters final findings to place perpetrators on the DCS Central Registry. Serves as a lead for other legal assistants.
  
• Answers telephone calls and refers to appropriate area, maintains filing systems and processes mail. Assists with the ordering of team supplies and team activities.
  
• Other duties as assigned as related to the position.

Salary

• $20.33

Qualifications

• Principles and practices of administration and management; organizational structure
  
• The concepts, terminology, principals, and procedures of American Law
  
• Basic office equipment and computer programs such as Microsoft Office Programs, Excel, Outlook and Word
  
• Arizona Revised Statutes
  
• Arizona Administrative Code

Skills in:

• Extensive verbal and written communication
  
• Organization and prioritizing, multi-task
  
• Analytical methods
  
• Monitoring legal requirements and deadlines
• Handling detailed and technical work with speed and accuracy
  
• Filing standards and procedures

Ability to:

• Review, analyze, interpret and evaluate information
  
• Work with a variety of staff members, internal and external customers
  
• Work as part of a team or independently
  
• Meet deadlines
  
• Explain the appeal process
  
• Provide excellent customer service
  
• Apply agency's policies and procedures

The selected candidate will possess an AA Degree and a paralegal certification OR; AA Degree with two years for paralegal/legal assistant experience OR; Four years of paralegal/legal assistant experience.

The ability to secure and maintain clearance from the DCS Central Registry.

This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Other Information

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-3141 or by email at ADA@AZDCS.GOV. Requests should be made as early as possible to allow time to arrange the accommodation. Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at 602-255-2903 or by email at recruiting@azdcs.gov. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

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Benefits

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
  
• Top-ranked retirement and long-term disability plans
  
• 10 paid holidays per year
  
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
  
• Sick time accrued at 3.70 hours bi-weekly
  
• Deferred compensation plan
  
• Wellness plans

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.