Legal Assistant - Litigation

Gentry Locke Attorneys is seeking a litigation legal assistant to join its Richmond office. The legal assistant will collaborate directly with multiple attorneys assisting in all aspects of trial and case management. Prior experience as a legal assistant preferred. Preference will be given to candidates with litigation experience. Responsibilities include, but are not limited to electronic filings, preparing correspondence, opening and maintaining files, scheduling, timekeeping, and client interaction. The successful candidate will be a team player with excellent communication, prioritization, and organizational skills. Demonstrated knowledge of Microsoft Office including Word, Outlook, and Excel is essential. The willingness and ability to learn and expand on current technology skills including versatile cloud apps is required in order to navigate the robust technology package the firm maintains.

The firm offers a competitive salary and generous benefits package, a collaborative and inclusive work environment, and the chance to make an impact within a growing firm. If you are a team-player interested in working in a fun, collaborative, and client-focused environment, we invite you to apply. Gentry Locke is a drug-free workplace. For more information about the firm, check out our website!

Responsibilities:

• Opens new files, submits conflict of interest checks, and maintains all client and general files. Conducts periodic review files; partners with file clerk to prepare files for closing.
• Electronic filings in state and federal courts.
• Establishes and maintains calendar to ensure timely case management.
• Processes attorney time entry, proofs timesheets, and edits proformas.
• Prepare attorney(s) for client meetings, hearings, depositions, etc., as necessary based on attorney(s) and practice group needs.
• Develop and maintain relationships with Court personnel.
• Prepares and edits correspondence, memoranda, discovery, and other legal documents.
• Screens telephone calls and records messages based on attorney(s) preferences.
• Processes incoming mail depending on attorney preference. Ensures all outgoing mail is delivered in order to meet the mail deadline.
• Partners with administrative support staff to ensure attorney(s) time entry, invoices, vouchers, reimbursements, and all other required documents are submitted in a timely manner.
• Makes travel arrangements and processes expense reimbursements.
• Responsible for organizing and maintaining files.
• Receives clients and visitors in a professional manner.
• Provides back-up to other legal assistants as time permits.
• Observes confidentiality of attorney-client relationship.
• Performs other related duties incidental to the work described herein.

Gentry Locke Attorneys is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

Knowledge, Skills and Abilities Required or Preferred:

• Requires a minimum of two years’ experience as a legal assistant.
• High school diploma or GED required.
• Experience with court filings preferred.
• Must have the ability to transcribe legal documents, correspondence and reports from rough draft or dictation.
• Excellent proofreading skills required.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Requires interpersonal skills necessary to communicate professionally and follow instructions effectively from a diverse group of clients, attorneys, and staff.
• The ability to communicate in person, via e-mail, and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
• Ability to operate standard office equipment.
• Must be proficient with Microsoft Office and have the willingness to learn and expand technology skills.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.