Legal Administrative Assistant - Corporate

Legal Administrative Assistant - Corporate
Williams Mullen is seeking a Legal Administrative Assistant with 3-5 years of experience to support attorneys in our Corporate Section in the Richmond office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. A "think outside of the box" personality with great technical skills and proficiency using Microsoft Word, Excel, Power Point, Aderant and Outlook is essential.

Job Description:

• Prepares corporate legal documents, corporate filings and registrations, updating and maintaining minute books.
• Prepares and edits complex correspondence and legal documents in an accurate and timely manner. Advanced software and formatting skills to include formatting large contracts, TOCs, TOAs, updating spreadsheets and formulas, PPTS, PDFs and flow charts. Documents can include handwritten drafts, rough notes or dictated text from attorneys.
• Proficient in working with multiple versions of documents and have the ability to do comparisons using firm software.
• Organizes and maintains hard copy or electronic correspondence, legal documents and computer-based calendars. Knowledge of document management software (Filesite) and comparison software (Workshare) or other storage and comparison software.
• Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
• Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
• Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
• Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes.
• Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
• Prepares client bill drafts, final bills and cover letters.
• Prepares forms for expense reports, check requests and other financial-related documents.
• Reviews and routes incoming mail.
• Communicates with clients, attorneys and agency personnel in a timely and effective manner.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.