HR Coordinator

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.  

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way.  

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family.  

Position Summary: Witherite Law Group and associated companies seeks professionals who want to join a high-performing team committed to working together to accomplish our mission and uphold our values of People First, Unmatched Expertise, and Integrity Always. As the HR Coordinator you will play a critical role in supporting the HR team as well as employees throughout their life cycle with the company. You will serve as the first point of contact for employees, delivering service with excellence. The ideal candidate will have strong attention to detail, exceptional communication skills, and the desire to grow within the HR field.

Key Responsibilities: 

• Perform general administrative tasks, including answering phones, managing calendars, and arranging meetings.
• Responsible for HRIS administration including resetting passwords, checking employee access, updating managers and reporting structure, checking timecards and PTO, and running reports.
• Maintain accurate and up-to-date records in HRIS, employee files, etc., including processing employee changes.
• Assist with HR-related inquiries and provide support to the HR team as needed.
• Manage onboarding processes post-offer acceptance through orientation, including I-9 and E-Verify processing, ordering new hire lunch, reserve and preparing conference rooms, and preparing welcome bags.
• Serve as a point of contact for new hires, providing information and answering questions related to onboarding and HR processes. 
• Arrange travel accommodations, including booking flights, hotels, and transportation for employees as needed. 
• Coordinate meal arrangements and other logistics for employees traveling on business.
• Respond to employment verification requests.
• Manage department expense reports and ensure compliance with company policies. 

Qualifications: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. 
• Minimum of 1 year experience in an HR support role or comparable experience.
• Understanding of HR processes and compliance requirements. 
• Excellent written and verbal communication skills required. 
• Exceptional organizational skills and attention to detail. 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. 
• Proficiency in Microsoft Office Suite and HR information systems (HRIS).
• High level of professionalism and the ability to handle confidential information discreetly. 

Preferred Skills: 

• ADP experience preferred.

Physical Requirements:  

• Office environment with normal business hours necessary to satisfactorily perform job functions.   
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.  
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.  May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.  
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. 
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) and LTD Insurance
• Option to purchase additional Life and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays
• Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. 

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.