Practice Group Legal Assistant - Part Time
Pivotal Housing Partners See More Job Openings by This Employer
Job Description
Practice Group Assistant (Legal)
Key things that you want to know about this role:
Key things that you want to know about this role:
Job Level: Entry Level - prior experience with administrative work in a law office is preferred
Job Location: West Chester, OH
Position Type: Part Time - up to 29 hours a week
Pay Range: Starting at $21+/hr (pay depends on experience) -- we believe in a culture of transparency
Pivotal Housing Partners, ranked in the Top 20 Affordable Housing Developers by Affordable Housing Finance Magazine in each of the last 5 years, is an industry leader revolutionizing the housing market. Pivotal is an integrated real estate company specializing in the development and operations of affordable multifamily housing. Pivotal strives to provide exceptional service to enhance the lives of our residents.
Pivotal is passionate about improving the quality of life for our residents and enhancing neighborhoods through superior affordable housing. To succeed in this role, you should be passionate about this too. We are a company that inspires, connects, and empowers through teamwork. Our shared vision is to always deliver exceptional customer service by focusing on relationships. It is this commitment that will allow us to work with the highest level of respect and ethics to ensure continued success. If you hold yourself to a high set of standards, embrace a positive community-minded demeanor, enjoy working through shifting priorities, and want to join a fulfilling environment with growth opportunity, Pivotal has an outstanding position for you.
We are seeking a Practice Group Assistant (Legal) to join our West Chester, OH office.
Summary of responsibilities:
Job Location: West Chester, OH
Position Type: Part Time - up to 29 hours a week
Pay Range: Starting at $21+/hr (pay depends on experience) -- we believe in a culture of transparency
Pivotal Housing Partners, ranked in the Top 20 Affordable Housing Developers by Affordable Housing Finance Magazine in each of the last 5 years, is an industry leader revolutionizing the housing market. Pivotal is an integrated real estate company specializing in the development and operations of affordable multifamily housing. Pivotal strives to provide exceptional service to enhance the lives of our residents.
Pivotal is passionate about improving the quality of life for our residents and enhancing neighborhoods through superior affordable housing. To succeed in this role, you should be passionate about this too. We are a company that inspires, connects, and empowers through teamwork. Our shared vision is to always deliver exceptional customer service by focusing on relationships. It is this commitment that will allow us to work with the highest level of respect and ethics to ensure continued success. If you hold yourself to a high set of standards, embrace a positive community-minded demeanor, enjoy working through shifting priorities, and want to join a fulfilling environment with growth opportunity, Pivotal has an outstanding position for you.
We are seeking a Practice Group Assistant (Legal) to join our West Chester, OH office.
Summary of responsibilities:
- Entity Formation: Form legal entities, prepare initial operating agreements, obtain EIN numbers, dissolve entities when appropriate, maintain entity compliance, and update entity database for a large real estate portfolio.
- Litigation Tracking: Track litigation, fair housing complaints, and other legal notices to ensure deadlines are not missed. Maintain databases of construction liens, notices of claims and other construction notices so team members are notified of issues and informed of claims. Source outside counsel for eviction litigation in various states.
- Insurance Claim Processing: Process various insurance claims related to owning and managing a large multifamily real estate portfolio. Coordinate communication between team members and third parties to ensure orderly close-out of insurance claims.
- Real Estate Tax Abatement Coordination: Coordinate necessary forms required for tax abatements and incentives.
- Outside Counsel Invoicing: Review and process outside counsel invoices for payment. Maintain database of legal expenses to ensure payment is made timely and accurately. Prepare legal expense reports for executive team.
- Communication Processing: Open and review legal team mail and documents to distribute to appropriate team members. Track mail as appropriate. Manage service of process database to ensure appropriate distribution upon receipt.
- Administrative Support: Provide support to the legal and executive teams as necessary. Work with the development team to collect signatures for closings and other matters. Manage other general office duties such as preparing FedEx labels, sending certified mail, and other tasks as assigned.
Successful candidates will have:
- Communication Skills
- Research Skills
- Organization Skills
- Technology Skills
Part-Time Benefits:
- 401(k) Retirement plan with Company match
- EAP for emotional wellbeing/mental health support for you and your dependents living at home or even children off at college
- Company-paid holidays that fall on your scheduled workdays
- Professional development assistance and tuition reimbursement
Pivotal Housing Partners is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.
At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable -- and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking -- which is why we're dedicated to adding new perspectives to the team.
At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable -- and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking -- which is why we're dedicated to adding new perspectives to the team.
