LEGAL ASSISTANT 3

This position serves as the Legal Assistant for the Legal Division of the ICA. It provides high -level paralegal/secretarial support to a group of litigating attorneys and for the Executive Staff Assistant position.

This position may offer the ability to work hybrid/remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. This position is not 100% remote, you will be required to come into the Phoenix office.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Duties

Essential Duties and Responsibilities include but are not limited to:

● Provides paralegal/legal secretary drafting and litigation support requiring considerable knowledge of legal procedures, forms, and documents and a high degree of legal skills to litigating attorneys; prepares a variety of legal correspondence, pleadings, and other legal documents using technical knowledge and expertise; completes legal documents including letters, discovery, court filings, pleadings, and agreements, with strong written and organizational skills while using a legal case management system. A thorough knowledge of the litigation process and documents in order to support and assist attorneys in their case management; timely completes necessary legal filings with administrative and other courts; creates, processes, updates, and maintains legal case files; assists in processing and responding to Court of Appeals Writs; assist in processing of Court of Appeals Mandates; assist in certifying the ICA record for Superior Court; assist assigned attorneys, as needed, with calendaring, scheduling and tracking of deadlines and other legal events; updates and maintains case files in the case management system and maintains and updates calendar for assigned attorneys.
● Confers regularly with supervisors, assigned attorneys, and Legal Division staff, presenting and resolving problems or questions, discussing plans and actions to be taken, making decisions; participates in team efforts to implement and adhere to principles of the Arizona Management System. Cover for other members of the team as needed.
● Confers and collaborates with representatives from other divisions of the Commission and members of the public to acquire and give information requiring some judgment or discretion regarding case matters, forms, pleadings, and processes.

Salary

• $24.03

Qualifications

Knowledge in
● The Legal Division's purposes, goals, organization, workflows, equipment, and processes, including administrative and office procedures.
● Basic concepts, terminology, principles, and procedures related to Federal, State, and agency laws pertaining to workers' compensation, occupational safety and health, debt collection, and labor violations.
● Administrative hearing and court rules and procedures.
● The content, organization, and format of legal documents and correspondence.
● Good knowledge of the methods and techniques of legal research, including the use of statutes, codes, and other legal resources.
● Google Suite, Word, Salesforce.

Skills needed:
● Teamwork.
● Planning/organization, multi-tasking, and time management.
● Clear and concise oral and written communication, including attention to detail.
● Use of computers and other technical devices/programs/software.
● Problem-solving, ingenuity, and decision-making.
● Interpersonal communication, and mentoring
● Drafting letters, pleadings and various legal documents.

Abilities needed:
● Interact professionally with a diverse group of clients, coworkers, and the public.
● Display courteous, ethical, and professional behavior.
● Exercise good judgment in making strategic decisions.
● Multi-task, prioritize, and adapt to changing circumstances and follow instructions.
● Maintain emotional control and work under pressure.
● Effectively manage various assignments and work in a fast-past environment.
● Interpret and apply rules, regulations, policies, and procedures.
● Coordinate work with administrative support staff and attorneys within the Legal Division.
● Proofread and ensure accuracy and quality of work.
● Recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

The ideal candidate for this position will have:
• 5 years’ experience as a legal assistant or equivalent (paralegal training may substitute for two years of experience).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Other Information

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542.5559. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Benefits

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.