Court Clerk, Sr

1. Performs Court Clerk functions on an as needed basis.
2. Conducts interviews with defendants after sentencing or arrest; investigates, evaluates and verifies financial affidavits; grants or denies requests for time to pay and warrant cancelation.
3. Evaluate case files to determine necessary action such as probation violation recommendations, arrest warrants, drivers license suspension or tax refund interceptions.
4. Performs tasks such as preparing and canceling warrants and summonses.  Reports convictions to other agencies.
5. Assists judges, attorneys and defendants in the courtroom, processing all motions, orders, and sentencing documents for the court record.
6. Audits and verifies court-specific software data against case files for discrepancies and takes corrective action.
7. Reviews court case files for accuracy and completeness, determines next appropriate action and forwards files for proper handling.
8. Monitors cases for compliance with court orders including restitution, jail time, defensive driving school attendance, counseling, and community service.
9. Compiles and maintains statistical information.
10. Maintains detailed and accurate accounting records of monies received and posted for fines, fees and forfeitures in accordance with minimum accounting standards to control receipt of money and to provide accurate and timely account reconciliation.
11. Assists entry level staff in problem resolution and facilitates training in court operations, records and fine enforcement
12. Investigates and responds to complex public complaints and requests for service in accordance with established policies and procedures.  Assists public in person and on the telephone.
13. Effectively interacts with prisoners, defendants, and victims of crime in potentially volatile situations. 
14. Processes appeals and all records requests.
15. Performs supervisory functions in the absence of the Supervisor.
16. Performs other related duties as assigned.

Two years of college education and one year of court experience, or three years of court experience.

Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.  

Knowledge of:

• City Code, Arizona court system, Arizona Revised Statutes, Arizona Rules of Civil and Criminal Procedures, and legal terminology
• AJACS Court software

• Use of personal computer, MS Windows, MS Excel, MS Word, Word Perfect, Outlook, and court-specific software and computer systems
• Effective interpersonal relations
• Word-processing and spreadsheets to create letters, forms and reports
• Mathematics including addition, subtraction, multiplication, division and percentages

• Make independent decisions following established procedures, manuals, and codes
• Follow written and oral instructions
• Read, understand, and accurately complete legal forms and documents
• Interpret and follow complex rules, regulations and procedures
• Apply legal terminology pertinent to court activities and procedures.
• Provide quality customer service and handle difficult public contact situations
• Communicate effectively verbally and in writing
• Establish and maintain effective working relationships with City staff and the general public
• Operate office equipment including personal computer, copier, fax and courtroom tape recorders, laptops and utilize VPN access
• Work varied hours utilizing flex scheduling

Stand, sit, reach, bend, stoop, stretch, kneel, twist and turn the body and adapt and move between workstations and job tasks repeatedly during each shift.