Legal Office Support Manager - Public Defender Division

Job Type: Classified

The Legal Office Support Manager provides professional administrative support to managers and staff of specialized services within a division or department. Specialization may be in areas such as personnel, budget and research, payroll, accounting, information systems, graphics, statistical analysis, programming or user training or analytical support.

This position is in the Public Defense Services (PDS) Department, Public Defender Division.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Develops or assists in departmental, divisional and operational planning, direction and administration;

• Coordinates division and unit efforts to achieve departmental goals;

• Responds to public, management and staff inquiries, resolving potential problems and addressing pertinent issues;

• Evaluates and determines specifications for departmental technical or specialty services;

• Represents the department or work unit on various local and state boards, commissions, committees and internal working groups to provide specialized expertise as required;

• Researches, analyzes and prepares reports and recommendations for management consideration and informs management of issues, concerns and problems of specialized work units;

• Ensures work unit policies, procedures and activities comply with applicable federal/state/county statutes, regulations, rules, policies and technical standards;

• Conducts, or arranges coordination of, training of staff in assigned areas;

• Oversees internal services such as accounting, payroll, personnel, management information systems, purchasing and other areas as assigned;

• Interprets and applies county or departmental rules and policies and responds to questions or problems which require explanation;

• Develops or participates in the development and implementation of policies and procedures;

• Coordinates special projects;

• Develops, collects, maintains and analyzes crime statistics, criminal case processing and other related data for creation of routine, recurring and special reports;

• May supervise, train and evaluate assigned staff;

• May be delegated signature authority for certain actions, forms, correspondence or processes.

Minimum Qualifications:

Bachelor's degree from an accredited college or university with a major in business, public administration, management, management information systems or a closely related field as determined by the department head at the time of recruitment AND three (3) years of professional experience administering and/or supporting a legal organization or specialized work unit.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Three (3) years with Pima County in a Legal Office Supervisor, Paralegal Supervisor or closely related position as determined by the department head at the time of recruitment INCLUDING one year of supervisory experience.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Selection Process:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.     

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.