Legal Support Specialist

Join a Dedicated Legal Team Serving the Public Interest

Are you a detail-oriented administrative professional with a passion for legal work and public service? The City of Missoula Attorney’s Office is seeking a Legal Support Specialist to provide advanced administrative support in a dynamic, fast-paced environment. This role is integral to ensuring efficient case processing, accurate records management, and seamless communication between our legal team, the courts, law enforcement, and the public.

As a key member of our legal support team, you'll manage confidential case files, prepare legal documents, and assist with the electronic filing of court pleadings. Your organizational skills and attention to detail will help keep our legal processes running smoothly, while your communication skills will foster strong relationships with internal staff and external stakeholders.

If you're looking for a role where your administrative expertise directly supports justice and community safety, we encourage you to apply.

• Assist in the preparation and maintenance of paperless confidential legal case files, including data entry, obtaining law enforcement reports, ordering and processing evidence and certified records.
• Process orders and other documents from the court, request and process electronic evidence, and e-file legal pleadings through the Montana State e-file system.
• Prepare, format, and distribute written materials, including pleadings, memoranda, and correspondence. 
• Perform routine administrative support for department through answering phones, maintaining files and databases, making copies, processing, and distributing mail, and scheduling appointments.
• Greet and assist citizens, law enforcement and other patrons by providing direction with inquiries and other helpful solutions. 
• Perform other duties, as assigned.

• Knowledge of general legal or criminal justice practices and procedures, including managing legal case files, maintaining recordkeeping and retention requirements, processing court orders and evidence, and formatting legal documents.
• Knowledge of and ability to utilize appropriate legal reference tools, and case management databases.
• Skill in operating office equipment, using various computer software and databases, including Microsoft Office Suite, and the ability to learn job-specific applications and equipment.
• Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationship with diverse individuals.
• Skill in organization, time management and prioritizing with the proven ability to have keen attention to detail and accuracy in performing work with adherence to strict deadlines.
• Ability to learn electronic case management systems. 
• Ability to maintain and exhibit integrity and discretion in handling confidential and sensitive legal and criminal justice information.

• Ability to maintain and foster a culture of professionalism, adhere to departmental and City standards and specifications, and support a positive team environment.

• Ability to problem-solve and resolve conflicts with facilitating outcomes while maintaining a calm demeanor.
• Ability to learn City and departmental policies, procedures, and practices.

• Any combination of education and experience equivalent to one (1) year of administrative support experience or another relevant field.

• Must be able to pass a fingerprint criminal history background check.
• Legal or criminal justice experience, preferred.