Court Clerk

Under immediate supervision, provides a wide variety of clerical duties in support of the operations and services of the Bullhead City Municipal Court; processing case information, docketing and reporting accurate case file information to the public and defendants, frequent public contact including cashiering/taking payments, answering phone calls, and supporting judicial and administrative personnel to facilitate the efficient, effective operation of the Bullhead City Municipal Court. 

• Valid State Driver's License.
• National Incident Management Systems (NIMS) training based on assignment. 
• Must complete annual training as required by the Committee on Judicial Education and Training (COJET). 

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and not a comprehensive listing of all functions and tasks performed by positions in this class.
 

• Provide accurate information to the public in person, by phone, or electronic communication concerning court cases. Utilize manual and computerized filing systems and verbal and written communications while exercising considerable care and independent judgment in providing sensitive information.
• Process court documents to assure proper filing, distribution and required actions. Enter information into the court’s case management system, determine the type of violation (civil traffic, city code, criminal, petty offense), determine the type of documents and correspondence required for processing by following established procedures for processing, while maintaining acute attention to detail.
• Perform case management duties, data entry, filing, typing, and scanning court documents.
• Maintain, monitor, and disseminate information relating to the disposition of complaints and provide disposition information to necessary agencies.
• Process court forms and documentation including motions, warrants, summons, protective orders, and other documents to provide appropriate legal documentation.
• Assist the presiding magistrate and bench clerk in courtroom proceedings to facilitate a seamless operation in the courtroom using proper practices and procedures, as assigned by the presiding magistrate or court administrator.
• Receive payment in person, mail, and drop box for fees, fines, bond, and other monies paid to the court. Maintain detailed and accurate accounting of monies receipted into the court as stated in the Arizona Code of Judicial Administration Minimum Accounting Standards.
• Provide exceptional customer service to internal and external customers.
• Comply with and promote safe practices in agreement with the safety rules and procedures set forth in the City of Bullhead City Administrative Regulations.
• Perform related work as required and other duties as assigned. 
• Adhere to the Arizona Code of Conduct for Judicial Employees.

• Modern office practices and procedures.
• Working knowledge of computer, email (Outlook), word processing (Microsoft Word), spreadsheet (Excel), PDF document automation software (PandaDoc) and database software programs.
• Business English, spelling, and grammar.
• Record keeping and filing procedures.
• Knowledge of AJACS case management system is highly desirable.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.

• Time management
• Communicating effectively and professionally, both verbally and in writing, in a face-to-face setting, by telephone, and/or any form of written communication with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

• Must be highly organized and detail oriented.
• Maintain confidential and sensitive information.
• Carry out assigned projects to their completion in the time allotted.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation, and grammar.
• Typing of 50 wpm is highly desirable. 
• Use initiative and independent judgement within established procedures.