ADMINISTRATIVE SERVICES OFFICER 1

The Arizona Attorney General’s Office Operations Division/Human Resources Section is seeking an Administrative Services Officer 1. This position is responsible for the administrative support of day-to-day Human Resources Section operations.
• Assist Intern Coordinator with internship/volunteer program and recruitment efforts
• Perform a wide range of duties relative to the maintenance and processing of personnel records
• Perform data entry in the Human Resources Management system (AZ360)
• Oversee the Capitol Rideshare programs and the health & wellness and deferred compensation promotions and scheduling
• Assist employees and supervisors with basic interpretation of HR policies and procedures
• Assist with inquiries (phone/email) from agency personnel and the public
• Maintain a high standard of confidentiality of all employee records and information
• Assist the HR supervisor with New Employee Orientation, on-boarding, departures and special projects
• Assist FMLA Coordinator with FMLA administrative tasks (as needed)

This position may be eligible for Remote Work up to two days a week, based upon the department's business needs and continual meeting of expected performance measures.

Duties

• Provide clerical and operational support to HR staff; perform a wide range of duties relative to the maintenance and processing of personnel records. Assist with inquiries. Human Resources Management system (AZ360) data entry. Assist with fingerprinting process.

• Support the HR Supervisor with New Employee Orientation, on-boarding and the fingerprint process. Special projects as needed.

• Assist internship coordinator with the AGO internship/volunteer program and recruitment efforts. Attend career fairs.

• Oversee the Capitol Rideshare Programs, health & wellness promotions and deferred compensation visits.

• Assist FMLA coordinator with FMLA administrative tasks (as needed).

• Other duties as assigned as related to the position.

Salary

• $36,779 - $57,750

Qualifications

KNOWLEDGE
Basic knowledge of human resources practices and principles including employment, benefits, employee relations, payroll and compensation;
Knowledge of Human Resources Management system (AZ360);
Knowledge of applicable personnel-related federal and state laws;
Knowledge of statewide Personnel Rules;
Knowledge of Attorney General's Office organization, procedures and policies.

SKILLS
Effective oral and written communication skills;
Exceptional skill in building and maintaining positive work relationships within the agency;
Skill in evaluating and reviewing records;
Skill in file organization;
Proficient in Microsoft Office: Word, Excel, Outlook (calendaring), PowerPoint and Visio (or comparable software program).

ABILITIES
Ability to plan, analyze, coordinate activities and establish priorities;
Ability to effectively communicate verbally and in writing;
Ability to take direction, follow instructions, and produce expected results of assigned tasks in a timely manner;
Multi-task and deal with interruptions throughout the day, maintain workflow, and change priorities as needed;
Ability to maintain confidentiality and quickly recognize confidential matters, responding appropriately;
Ability to demonstrate excellent customer service skills.

Selective Preference(s)

Bachelor's Degree

Other Information

Pre-Employment Requirements

• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

How to Apply

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Benefits

The Attorney General's Office offers a comprehensive benefits package to include:
Student Loan Assistance
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.