Administrative Coordinator (Labor & Employment practice)

About Charles River Associates

Charles River Associates is a leading global consulting firm that provides economic, financial, and business management expertise to major law firms, corporations and governments around the world. CRA advises clients on economic and financial matters pertaining to litigation and regulatory proceedings, and guides corporations through critical business strategy and performance-related issues. For nearly 60 years, clients have engaged CRA for its combination of industry experience and rigorous, fact-based analysis that provide clients with clear, implementable solutions to complex business concerns. 

Position Overview 

CRA’s Labor and Employment Practice provides expertise and support in a wide range of litigation disputes involving employment processes such as compensation, hiring, promotion, termination, and the role of gender, race, ethnicity and age in employment practices. Our clients, which include preeminent law firms, Fortune 500 companies, and government agencies, come to us for our technical skills, rigorous analysis, and expert insight to understand all aspects of their employment data. We also assist employers by conducting proactive studies of employment and contracting practices, monitoring consent decrees and settlement agreements, and designing systems to track employment practices.

We seek a full-time Administrative/Operations Coordinator for our Labor and Employment practice to provide support to Vice Presidents and the practice team. This role may encompass a number of critical areas including general administrative support, billing, project administration, marketing and social media management, and recruiting and onboarding coordination.  Note that this position will have a heavy emphasis on billing.

The Administrative/Operations Coordinator serves as a critical connection between, and among, our internal team, clients, and corporate departments. They will be proficient in technology and have exceptional organizational, time-management and communication skills, with a strong attention to detail. A successful Administrative/Operations Coordinator will demonstrate initiative and responsiveness, pick up new skills quickly, and exhibit an ability to anticipate next steps. This position reports to the Manager, Labor and Employment Operations.

• Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues (large part of overall role);
• Follow up and provide regular reporting on outstanding project unbilled, receivables and write-offs under direction of Vice Presidents and project managers;
• Deliver project administration support: oversee conflict checks, client retention letters, project code requests; process vendor invoices, team expense reports, check requests and timesheets in a timely manner;
• Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, and provide administrative backup for other support roles;
• Oversee client relationship management database and deliver marketing and business development support, including social media platform updates, marketing event logistical support, and material preparation;
• Ensure adherence to corporate and practice marketing and social media protocols;
• Manage logistics for internal and external practice meetings and client events, including technology set-up, meeting room reservation and food ordering;
• Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices;
• Other administrative duties, as assigned.

Desired Qualifications 

• Bachelor’s degree in related discipline;
• At least 3 years of relevant work experience in a support or billing role; experience in professional services preferred (consulting, law, financial services);
• Strong client invoicing experience, ideally with exposure to time-based and fixed price billing, in a high volume environment;
• Experience with financial management/invoicing software;
• Intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); proficient with technology and learning new software programs;
• Proven contract management capability; editing, facilitating and maintaining client and/or vendor retention letters;
• Prior experience with client communications and outreach;
• Exceptional attention to detail with a quantitative orientation and focus on quality in work product;
• Displays good judgment and problem-solving skills in a fast-paced environment; able to maintain confidentiality of sensitive information;
• Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude;
• Well organized, flexible and capable of managing multiple priorities simultaneously;
• Outstanding written and oral communication skills;
• A high level of initiative, a strong work ethic and dedication to quality.

To Apply

To be considered for this position, we require the following:

• Resume – please include current address, personal email and telephone number;
• Cover letter – please describe your interest in CRA and how this role matches your goals.

Career Growth & Benefits 

• CRA’s robust skills development programs, including a commitment to offering training annually through formal and informal programs, encouraging you to thrive as an individual and team member. Training consists of technical training, presentation skills, internal seminars, and career mentoring and performance coaching from an assigned senior colleague. Additional leadership and collaboration opportunities exist through internal firm development activities.
• We offer a comprehensive total rewards program including a superior benefits package, wellness programming to support physical, mental, emotional and financial well-being, and in-house immigration support for foreign nationals.

Our Commitment to Diversity

Charles River Associates is an equal opportunity employer (EOE/AAE). As part of our focus on equity and inclusion, we work to ensure a fair and consistent hiring process. We celebrate diversity and we are committed to an inclusive work environment.

Washington, D.C. requires CRA to include a good-faith estimate of the wage range for this role. This range is specific to individuals applying to work in our Washington, D.C. office and considers a number of factors including but not limited to experience, education level, and expertise. A good-faith estimate of the base wage range for this role is $58,000 - $70,000; actual total compensation may also include benefits and bonus.