Legal Executive Secretary

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Job Description:

Do you have deep experience supporting attorneys or executives?  Are you known for keeping your cool under pressure? Are you organized, relentlessly positive, and good at problem solving  Can you interact with colleagues, executives, opposing lawyers with a cool collected head?  If you’re nodding your head, then a Legal Executive Secretary position on the Litigation Team of the Walt Disney World Legal Department at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly-respected because their skills are quite simply, essential.  You’d be a key member of a dynamic, fast-paced team that oversees Walt Disney World litigation matters, and you would work with some of the most creative, intelligent people in the business.  Join us – apply today!

This position currently reports to Principal Counsel, Litigation

Responsibilities: 

You would be responsible for the day-to-day workings of the leaders you support.  Our executive secretaries offer solution-driven legal support to the Walt Disney World Litigation Team.  It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationships you form with the executives and paralegals you support is absolutely critical.  That’s what enables you to become a true partner.  In addition to understanding your team’s litigation docket -- and the business’s needs -- inside and out, you’ll also need knowledge of the leadership and workings of Walt Disney Parks and Resorts and related departments.  As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty, and attitude are a reflection of the office, and as such, are a key component to its success.  Every day as an Executive Support Professional is different!

On any given day you might:

• Interface directly with senior executives and their support teams as well as with other companies, law firms, and government agencies – your ability to work well with people on all levels is a very important part of your job;

• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;

• Understand the day’s priorities so you can be strategic about how you direct phone calls, schedule conference rooms, and meetings and video chats all while being at the ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;

• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;

• Draft and respond to correspondence on behalf of your leaders;

• Edit large, complex  legal documents with multiple changes – including complex formatting in MS applications;

• Maintain accurate and organized files for the team; including use of scanning equipment, an electronic filing system (NetDocuments) and preparation and maintenance of document binders.

• Maintain accurate and organized databases on SharePoint.

• Produce and maintain expense reports.

• Track the status of matters, deadlines, and workload allocation.

• Create and maintaining Excel spreadsheets, PowerPoint presentations, and other presentations using MS Office Suite.

• Enjoy some of the Disney benefits, including discounts and free entrance to our theme parks!

Basic Qualifications:   Here’s what you will need to be successful in this role:

• At least 5 years supporting a Partner in a law firm or a corporate Vice President in a law firm or corporate legal department;

• Passion for working on a litigation team in a law firm or corporate legal department;

• Sharp written and verbal communication skills, including a love of the Oxford comma, flawless grammar, and a rich vocabulary;

• Ability to edit large complex legal documents;

• Proven ability to make independent decisions in the handling of sensitive and confidential information, while exercising good judgment and discretion in handling priority issues when they arise;

• Desire to immerse yourself fully and learn all aspects of your executive’s business;

• Ability to multi-task and prioritize deadlines/deliverables;

• Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment;

• A calm head and steady hand to deal with the unexpected;

• “EQ” skills to build bridges, forge alliances, and encourage people to want to help you;

• Complete reliability handling confidential, often highly sensitive information;

• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, and do your best to make them look good at all times;

• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;

• Very strong organizational skills and extreme attention to detail; and

• A highly professional demeanor, positive outlook, and a can-do attitude.

Additional Qualifications: It would be great if you also had these skills:

• SAP/Disney Portal HUB experience.

• Strong general computer skills.

• Knowledge of NetDocuments file management system.

• Great familiarity with Walt Disney World as a guest and possibly as a cast member.

• Bachelor’s or Associate’s Degree preferred

Education:

• High School Diploma Required

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