Public Defender Administrative Assistant II
State of North Carolina See More Job Openings by This Employer
SALARY GRADE: Flat Rated
The Office of the Public Defender, District 3B, Craven and Pamlico counties, seeks a qualified individual to provide the following support, but not limited to the following: attorney support, manage file opening and closing, document preparation, telephone answering, copying, library upkeep, preparing and submitting documents regarding office statistics. Other tasks may be assigned.
Job duties for the Administrative Assistant include but are not limited to the following:
- Review incoming cases for conflicts.
- Submit incoming cases to Chief with assignment recommendations.
- Cases will be assigned to private counsel only in conflict cases.
- Assignments to private counsel shall be in the order specified in Section V.C., Regulations for Appointment of Counsel in Defender District 3B (now 4).
- Managing opening and closing of files; DSS, Juvenile ,Criminal, and child support
- Assure that attorney fee applications are submitted to the court when the file is closed.
- Prepare and submit documents regarding office statistics as required by IDS and AOC.
- Prepare HR paperwork as required by IDS and AOC including on boarding, separation, leave and vacation; Review and release payroll time for employees; Maintain and submit records relating to employee leave and vacation as required.
- Submit maintenance requests.
- Prepare and submit mileage and other reimbursement requests.
- Submit AOC Store orders and special order requests.
- Schedule prison/jail visits for attorneys
- Assist in client rehab admissions
- Obtain medical records per attorney requests
- Answer phones and manage client contacts as required.
- Other tasks as assigned.
- $53,468 - $81,752/year
Knowledge, Skills and Abilities / Competencies
Knowledge of: office practices and procedures and legal secretarial science; word processing and some familiarity with other software such as MS Word, Excel, and Outlook.
Skills in: MS Word, Excel, and Outlook
Ability to: apply specific rules and regulations to process and maintain records and documents learned in school or through work experience; transcribe material into correct form and to use proper grammar, punctuation, and spelling; type with accuracy and speed required by the hiring authority; compose correspondence independently; follow established guidelines; schedule and coordinate a variety of appointments and meetings; and speak, read, and understand Spanish.
Completion of high school and six years of progressively responsible legal secretarial or administrative office management experience; or completion of an associate degree program in legal secretarial science and four years of progressively responsible paralegal experience or completion of a four year college program with major course work in criminal justice, political science, or public administration, or related fields and one year of related experience; or an equivalent combination of education and experience.
Attach cover letter and résumé.
Other Information 333 Fayetteville StRaleigh, North Carolina, 27603 How to Apply
INSTRUCTIONS:
Applicants must complete an on-line application by clicking the above APPLY link.
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.
*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.
Carefully review the FAQs if you experience difficulty with the application process or attaching documents. For technical issues with applications or attachments, call the NeoGov Help Line at 855-524-5627.
All NC Judicial Branch agencies are Equal Opportunity Employers.
The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.
Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division
Benefits
Judicial Branch employees are eligible for the North Carolina State Government benefits package. The package consists of a comprehensive collection of benefit options including medical coverage, defined benefit retirement, supplemental retirement, flexible benefits, supplemental insurance, and other miscellaneous benefits.
Employees of the North Carolina Judicial Department have the opportunity to participate in an array of benefit offerings depending on employment status. The Benefits Eligibility Chart describes benefit eligibility by employment status.
