Corporate Legal Assistant - Hospital Support Services

Xanitos is seeking a Legal Assistant.

** Remote position but must be located within the greater Philadelphia Area**

The Legal Assistant position will support the office of General Counsel at Xanitos, Inc. in a range of matters relating to the legal and risk functions including contract management, corporate governance, insurance, and employment and general liability litigation. Under the supervision of General Counsel, the Legal Assistant will serve as the company’s primary support resource for vendor and client contract management. 

The Legal Assistant will also support litigation functions, including discovery-related matters. The Legal Assistant will be detail-oriented, able to work independently, thrive in a fast-paced environment, have excellent interpersonal or organizational skills, and diligently follow up on matters to which they are assigned through completion.

 Responsibilities:

• Developing/implementing and maintaining project trackers to identify key tasks and progress in completing tasks for the legal, risk, workers compensation and insurance functions.
• Assisting the Office of General Counsel with litigation case management, case file maintenance, document management, and discovery, including, but not limited to, preparing notices and correspondence, document collection document management and organization, and document production.
• Liaise with internal executives, brokers, insurers, outside counsel as appropriate.
• Drafting under attorney supervision notices, correspondence and memoranda.
• Coordinating with outside counsel concerning petitions and related workflow.
• Gathering information on developments in labor and employment law.
• Preparing formal legal letters and notes for mailing and service.
• Responding to and making employment and general liability litigation-related inquiries via telephone and email.
• Answering calls and scheduling matters, as assigned.
• Manages various standard and non-standard client and vendor contracts for the organization.
• Prepares memoranda regarding key contract terms for executive review.
• Identifies and escalates significant legal and business issues to General Counsel or designee for review and resolution.
• Establishes and participates in processes to create efficiencies for the legal department and business clients.
• Assists with intake, distribution and management of contracts for legal review.
• Exercises independent judgment and discretion in significant matters.
• Assist with matters of corporate governance.
• Provide general administrative legal and administrative support to the legal, risk and insurance functions.

Qualifications:

• Employees in Healthcare are required to be fully vaccinated against COVID-19 as a term and condition of employment at Xanitos, absent a legally required Medical or Religious exception, and are required to report their vaccination status and upload proof of vaccination via a secure online portal. 
• 5 - 7+ years of paralegal experience preferred, with an emphasis on contract management, and litigation management.
• Bachelor's Degree or Equivalent required. 
• Ability to effectively lead the coordination of contract management and litigation projects and processes.
• Ability to understand contract, corporate, employment law and related guidelines.
• Ability to work within a team and autonomously where needed to achieve required outcomes within specified deadlines/time frames.
• Ability to communicate effectively in written and oral format
• Ability to maintain organization in a changing environment.
• Exhibit initiative, responsibility, flexibility and leadership.
• Ability to use knowledge of working environment to meet established goals and objectives.
• Provide strategic direction to bring optimal solutions for the organization.
• Demonstrated composure and objectivity in high-pressure situations.
• Ability to handle confidential and sensitive information with the utmost discretion.
• Ability to navigate contract management and HRIS systems for reporting, analytics, and information-gathering purposes.
• Ability to work independently, prioritize tasks, and manage multiple projects in a fast-paced environment.
• Experience supporting or working with executive leaders.
• Experience with legal entity management.
• Strong interpersonal skills with an ability to build relationships and work collaboratively with individuals at all levels within an organization.
• Excellent drafting, problem-solving, and communication skills.
• Ability to manage multiple projects simultaneously, prioritize and meet deadlines with high-quality work.
• Ability to work independently with minimal supervision.
• Ability to manipulate effectively and quickly excel workbooks including pivot tables, lookup, index, match, sumproduct, averageif, counta, and excel charts etc.

Xanitos understands the importance of you and your family’s health and wellbeing, as well as your financial future. With that in mind, we take pride in the variety of benefit plans that are available for our employees. Please note, plans vary by location and are subject to eligibility and work hour requirements in accordance with company policy and state laws. Plans may include:

• Medical
• Dental
• Vision
• Life, Accident, and Disability Insurance
• 401k Retirement Plans
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Commuter Benefits
• Shoes for Crews Reimbursement
• Paid Time off including Vacation, Sick, Holidays, Elective Holidays, Bereavement, Parental Bonding, Volunteer Day and Jury Duty.
• Employee Discounts to Theme Parks, Theaters, Sporting Events, Movies and More