Paralegal - Corporate

Job Summary: 

Our Firm is seeking a paralegal with experience in corporate or other transactional matters for a position in our business group. The employee must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position.

Essential Job Duties: 

• Prepares organizational documents, including entity formation, entity qualifications, articles of incorporation and dissolution, minute books, stock certificates, stock ledgers, unanimous consents and assignments for filing in various jurisdictions.
• Prepares board consents and stockholder consents, including both organizational and transactional.
• Assists with preparation of documents required by regulatory bodies and government agencies, including Form D for SEC and state filings.
• Completes and files Form SS-4s to obtain EINs, as well as other tax related forms.
• Conducts research to assist attorneys in determining jurisdictions for qualification.
• Prepares and files qualification and withdrawal applications.
• Orders lien searches and summarizes results.
• Prepares and files statutory filings, including amendments, mergers, and dissolutions.
• Calculates Delaware franchise tax (both methods) as well as franchise tax for other jurisdictions (Illinois, etc.).
• Heavy client interaction and support, using discretion to handle matters independently or involving an attorney.
• Formulates solutions to problems which may arise, such as good standing issues.
• Interfaces with corporate service providers regarding statutory registered agent services (including changing contact information).
• Develops processes to systematize administrative and organizational aspects of deals.
• Calendars and monitors key dates and deadlines.
• Handles signature page distribution.
• Prepares closing certificates, closing files.
• Orders certified copies and good standing certificates.
• Identifies and resolves problems independently.
• Prepares and files UCC statements, amendments and termination statements.
• Reviews collateral description.
• Assists with closings, including tracking down signature pages, filling in dates, tracking down final agreements and providing general support.
• Prepares closing book index and assembles closing books and assists in distribution.
• Handles distribution of original securities (e.g. stock certificates, unit certificates and notes).
• Other tasks or responsibilities as assigned by management.

Minimum Requirements:

• High school diploma required; Bachelor’s degree and/or paralegal certificate preferred 
• Minimum of three years’ complex corporate law and transactional experience, specifically on Mergers & Acquisitions and Private Equity matters
• Demonstrated commitment to delivering quality legal services
• Ability to work in a fast-paced environment, coordinating multiple projects at once
• Exhibits resourcefulness and flexibility
• Strong organizational skills and attention to detail
• Ability to take initiative to complete tasks
• Ability of work well both independently and as part of a team
• Must be able to perform all essential job duties as outlined above.

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements: 

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.  

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling.  The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others.  Please reach out for a comprehensive list of benefits provided. 

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

Candidates must have permanent authorization to work in the United States. 

Ice Miller LLP is an Equal Opportunity Employer.