Administrative Assistant II/III (District Attorney's Office)

The County of San Luis Obispo District Attorney's Office is actively recruiting for an Administrative Assistant II/III to join their team!
 
The District Attorney’s Office is looking for professional and motivated team member with experience as an administrative assistant or experience with clerical tasks including computer skills. This position is assigned to the front desk of the District Attorney’s Office and regularly interacts with the public.  They are looking for someone who can work tactfully and cooperatively with all staff and members of the general public.

Administrative Assistant is part of a career series of Administrative Assistant I/II/III; however, the department is seeking to hire at the higher level of II/III.

Click here, to read the full job description for an Administrative Assistant II/III.

This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time throughout the County.

The ideal candidate will:
  • Be professional
 • Have clear communication skills (verbal and written)
 • Have a positive attitude
 • Be detail oriented
 • Be customer focused
 • Have multi-tasking abilities
 
Typical Tasks:
  • Plans, organizes, and coordinates District Attorney’s Office clerical support and performs front desk clerical functions that involve internal paper processing and work flow, general office and equipment maintenance, records control and retention, mail routing, office safety and injury reporting, work orders for building maintenance, filing of legal documents, and maintenance of office policies and procedures;
 • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
 • Establishes clerical work priorities and develops production standards
 • Maintains office supplies and regularly submits requisitions
 • Prepares statistical reports from the legal case management system
 • Answers phone calls, schedules meetings, and manages incoming visitors

MINIMUM QUALIFICATIONS

Education and Experience: 

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:

Applications, including answers to supplemental questions, must be submitted online by the final filing date. Apply for this position at governmentjobs.com/careers/slocountyca. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at hr@co.slo.ca.us. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

BACKGROUND CHECK
To accept a position with the District Attorney’s Office, you must successfully complete a Background Investigation.  Below is a partial list of offenses or issues that may disqualify you from successful completion.  Please review the below list:

• Any felony conviction
• Recent misdemeanor conviction, or any two misdemeanor convictions as an adult
• Poor employment history
• Any sale, manufacture, or cultivation of illegal drugs
• Recent use of illegal substances such as opiates, hallucinogens, injectables, cocaine, methamphetamine, or similar substance
• Poor driving record such as numerous hazardous traffic violations or chargeable accidents
• Recent conviction for driving under the influence of alcohol and/or drugs, or any two convictions for this offense as an adult
• Any act of domestic violence, as defined by law
• Any crime committed against a child
• Behavior or derogatory remarks constituting discrimination or bias toward others based on their race, religion, gender, national origin, ethnicity, sexual orientation, or other protected class
• Any material misstatement of fact or intentional omission of information during the application or background process

Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail hr@co.slo.ca.us for more information.

Veteran's Preference Points 
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran's preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points.  Click here for more information and to learn how to apply for this benefit.  Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

Equal Employment Opportunity 
The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.